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Your Office 365 Groups Questions Answered
Your Workplace 365 Groups Questions Clarified by Experts from Microsoft, AvePoint, and Hyperfish
Loudspeakers From Microsoft, Forrester, Mastercard, IAPP, CMS and much more!

Hey y’all! Delivering a large shout to everyone who became a member of last week’s web seminar with Christophe Fiessinger from Microsoft and Jeremy Thake from Hyperfish. It had been an excellent discussion, so we got lots of excellent Office 365 Groups questions in the audience!

(For individuals individuals who weren’t capable of making it and have Office 365 Groups questions, don’t worry! We’ve made the web seminar available when needed for the viewing pleasure.)

Now On-Demand: your workplace 365 Groups questions clarified.

Within the other half from the web seminar, we addressed a number of your greatest Office 365 Groups questions, and we’re highlighting a couple of of individuals today. Remember hitting us on Twitter at @cfiessinger, @jthake and @meetdux to help keep the conversation going!

Here’s the way we broke lower your top questions:

About Office 365 Groups Basics

  • Relationships between Office 365 services whenever you enable Office 365 Groups
  • Office 365 Groups versus Teams, Office 365 Groups versus SharePoint, Office 365 Groups versus Yammer
  • Variations between Office 365 Groups versus Outlook Groups, , Outlook Calendar and Office 365 Group calendar permissions
  • How you can decide when you should use SharePoint and yammer and office 365 groups and outlook and Skype

About Office 365 Groups Administration

  • Provisioning and creating Office 365 Groups
  • Controlling Office 365 Groups
  • Adding exterior users to Office 365 Group

About Office 365 Groups Existence-cycle

  • What goes on after i delete Office 365 Groups?
  • Governing Office 365 Groups sprawl

Other Questions &amp The Entire List

  • Office 365 Groups roadmap
  • Microsoft Teams roadmap
  • All queries clarified

Do you know the relationships between Office 365 Groups along with other Office services?

There has been lots of questions around Office 365 Groups versus. SharePoint Sites versus. Teams versus. Exchange and so on. Could they be architecturally different? Are team sites being substituted with Groups? Will Groups impact my permissions model for SharePoint? It may certainly get confusing using the face of Office quickly altering before us. To obtain began, we’ll first construct the basic principles:

Your Office 365 Groups Questions Answered: Different Groups Have Different Needs
Your Workplace 365 Groups questions clarified – slide from Ask Professionals web seminar, now on-demand.
  • Office 365 Groups really are a “container” or “wrapper” for a number of Microsoft Cloud services like Azure AD, Dynamics, SharePoint Online, Exchange Online, Yammer, Planner, etc.
  • Groups don’t replace any functionality but function as a common interface to unify and highlight the very best features of all of the Microsoft choices
    • Microsoft Teams: Chat-based workspace
    • Skype: Conferences, voice and video
    • Outlook: Email and calendar
    • SharePoint: Sites and Cms
    • Yammer: Enterprise Social
  • Groups simplifies administration and management by synchronizing redundant settings featuring like permissions across services

What’s the main difference between Outlook Groups and Office 365 Groups? Does Office 365 Groups replace Teams?

Really, there’s no “one size fits all” for conversations. Different scenarios require different tools, and there’s a location and time its them. You are able to consider Office 365 Groups being an arsenal of solutions and Christophe helped us separate the options:

Your Office 365 Groups questions answered.
Your Workplace 365 Groups questions clarified – slide from Ask Professionals web seminar, now on-demand.
  • Microsoft Teams are perfect for real-time, rapid fire communication. Should you not have enough time for email since your conversations are fast and furious (think stock brokers on Wall Street), Teams is probably the very best solution.
  • Do not need an instantaneous response? This is where something similar to email may be the smartest choice. If you’re able to wait a while for any friend to return to you, trusty ol’ email could be the easiest method to go.
  • Next, we’ve Yammer, which needs to be utilized as a broadcast tool that may connect people over the organization. It’s not for any close-knit, rapid fire collaboration, but instead it’s for broad updates which go outside your individual team.
  • Office 365 Groups bring many of these channels together inside a cohesive way. Whenever you create a workplace 365 Group, you instantly get Microsoft Teams, Yammer, a distribution list, and much more. After that, your team can pick how and when to make use of each one of the different services which have been provisioned.
Office 365 Groups
Your Workplace 365 Groups questions clarified – slide from Ask Professionals web seminar, now on-demand.

How about Office 365 Groups versus. SharePoint sites?

You receive a large amount of goodness from the SharePoint site, like document libraries and task lists. The main difference here’s by using a workplace 365 Group, I recieve all that SharePoint goodness, along with a Yammer Group, a passionate OneNote, Microsoft Teams, and much more. You receive a much more value for your money with Office 365 Groups, that is great in case your team requires a highly collaborative and connected solution.

Another difference is membership and Active Directory (AD) participation. Office 365 Groups are associated with Active Directory, which provides the audience owner the opportunity to control who’s added or removed. What this means is it’s all managed in one location, instead of getting to handle membership to some SharePoint site along with a separate distribution list, for instance.

Where does everything go?

Because of so many services being part of Office 365 Groups, it’s really a bit confusing how you can communicate with content or in which a conversation may be stored. Based on in which the item resides can considerably impact you skill by using it, the way you share it and just what APIs or Cmdlets you should use.

  • Azure AD, SharePoint On the internet and Exchange Online would be the backbone of Office 365 Groups
    • With an ideal Office 365 Groups experience we advise getting a workplace 365 plan which includes a minimum of Exchange On the internet and SharePoint Online SKUs
  • All “Files” are kept in your SharePoint library. Which includes Microsoft Team attachments, Group Files and attachments in Microsoft Planner
    • Yammer Files continue to be stored individually in Yammer, it’s suggested you stop by using this feature and store your articles in Groups/SharePoint
  • “Conversations” are kept in two places:
    • Microsoft Team conversations are operated by Skype for Business
    • Office 365 Group conversations are threaded conversations operated by Exchange On the internet and kept in the Group’s mailbox

What’s would be the variations between Office 365 Groups within the Cloud, On-Premise and Hybrid?

Azure AD is a huge investment for Microsoft and they’ve some large enterprise customers already exploring Office 365 Groups. To date, we’ve support for Office 365 Groups inside a hybrid configuration with Exchange Server. You will find presently no plans for Office 365 Groups to become positioned on-prem. My bet is the fact that because of cloud based identity, applications for example Yammer along with a rapid release cycle we will not see a workplace 365 Groups “on-prem” or “server” some hybrid abilities.


Can One control which services are provisioned when a workplace 365 Group is produced?

At this time, work 365 Groups menu isn’t a significant la carte, it’s much more of a collection menu. If the Office 365 Group is produced, you receive a Yammer group, a SharePoint site, Microsoft Teams, OneNote, etc. provisioned instantly. Some advanced integrations, as with Dynamics 365 have to be configured and wish acquisition of the right Office 365 product SKUs.

Christophe tell us that Microsoft is test at the best way to stay better connected with the services associated with your workplace 365 Group. It may sound like don’t be surprised some kind of notification system lower the street – we’ll make sure to share updates about this once we have them.

How can you balance organic development of Office 365 Groups and governance?

You certainly require a balance – a lot of controls and limitations, as well as your workforce won’t make use of the solutions your company invests in. This is where people use the negative side: shadow IT. Third-party tools that can’t be vetted because of it or that do not possess the compliance abilities your network requires might allow teams to collaborate better, however , installed your company’s information and IP in danger. So it’s far better to provide users seamless use of enterprise-ready collaboration tools like Office 35 Groups upfront.

There’s a couple of steps you can take to obtain began on course:

  • Define creation policies in Azure Active Directory, you’ve full charge of who may and may not create Office 365 Groups, as long as they’re a legitimate object in Azure AD
  • Produce a naming policy to make sure your group names don’t conflict with SharePoint Site names, Yammer Groups and therefore are easily identifiable. You are able to append a prefix or suffix to any or all recently provisioned group names
  • Ensure you’ve attracted obvious lines between Private and public Groups

Your company needs to look for the right workflows and automate the governance process where it seems sensible. This is when the partner ecosystem might help, and actually, we’re hosting a web seminar in a few days about guidelines with regards to governance for Office 365 Groups. You may also take a look at our blog publish, How you can Manage Office 365 Groups Using Native Admin and Governance Abilities, to learn more.

How about adding exterior users to Office 365 Groups?

One of the things that Christophe’s team delivered in September was “guest access” or even the perception of adding exterior users to Office 365 Groups. Chrisophe stated it had become essential for his team simply because they know dealing with folks outdoors from the firewall is becoming a lot more important at work. Here’s how exterior guest access works:

Your Office 365 Groups questions answered about external access.
Your Workplace 365 Groups questions clarified – slide from Ask Professionals web seminar, now

Christophe also provided  an article that can help you deliver ways that you should instantly, with one-click, upgrade individuals distribution groups and distribution lists to Office 365 Groups.

Your Office 365 Groups questions answered - Why you should upgrade your distribution lists to groups in Outlook

How do i make certain I’m incorporated at work 365 Groups best in my experience? I shouldn’t miss anything!

Probably the most interesting things Christophe and the team will work on is a method to suggest relevant Office 365 Groups to the people, whether or not they are new hires who want to get up to date using their projects or employees who might take advantage of lurking inside a Group and gleaning information which relates to their personal project. Increasing the discovery of Groups can help make certain users don’t miss a beat. This can all be permitted through the strength of work Graph. Look out for more information around the Office Roadmap.

Your Office 365 Groups Questions Answered: Roadmap
Your Workplace 365 Groups Questions Clarified: Different Groups Have Different Needs

Basically delete a workplace 365 Group, does it cleanup after itself?

Office 365 Groups is a great housekeeper! Whenever you produce a Group, it’ll provision all of the connected services. Likewise, whenever you delete an organization, it ought to delete all individuals provisioned services too. What this means is the OneNote, Yammer Group, SharePoint site, etc. is going to be deleted. Sometimes there’s a small delay, but in the event that your Group isn’t clearing up after itself, make contact with Microsoft or perhaps your partner to make certain this really is fixed.

That stated, sometimes a workplace 365 Group is deleted, however the team realizes afterwards it uses a PowerPoint presentation which was deleted combined with the Group. At this time, Microsoft is focusing on a 30-day retention feature so users can recover files when they were just a little rash in deleting their Group. We ought to learn more from Microsoft about this soon.

I have questions and want more details – where must i go?

Microsoft has released some useful content on FastTrack, and Christophe tell us more details is originating. Jeremy at Hyperfish has some good info on his blog too.

Your Office 365 Groups questions answered - slide from Ask The Experts
Your Workplace 365 Groups questions clarified – slide from Ask Professionals web seminar, now on-demand.

We’re for you also, and we’re focused on helping you determine which solution would be better to use situation. We have tools like Governance Automation Online to assist govern all of your Office 365 platform, including Groups.

And lastly, remember about our approaching web seminar on governance for Office 365 Groups.

Your Office 365 Groups Questions Answered by AvePoint
Your Workplace 365 Groups Questions Clarified with Guidelines, Native Functionality, and AvePoint Solutions

It had been amazing to become became a member of by Christophe Fiessinger of Microsoft and Jeremy Thake from Hyperfish to go over the way forward for Office 365 groups. We’d an amazing turnout and would like by way of thanking everyone who became a member of or viewed our recording too. As guaranteed we noted all of your questions and did our very best to reply to them below or above within our FAQ section. We expect to seeing you for the next installment!

Microsoft's Christophe Fiessinger answers your Office 365 questions
Microsoft’s Christophe Fiessinger solutions your workplace 365 questions – watch the entire web seminar now on-demand.

Original Office 365 Groups Questions regarding the fundamentals

Q: When will groups become full (SharePoint) Team Sites?

A: All existing Office 365 Groups should now get access to full team sites

Q: Does the development of a SharePoint site increase the risk for addition inside a specific Site Collection? Will it sit outside of SP (information architecture)? Assist me to contextualize where these group sites appear poor my opportunity SP site(s)?

A: Every group results in a site collection having a single team site. Existing Team Sites gain integration with Office 365 Group Abilities. No additional Site Collections or Sub-Sites are produced.

Q: Do Office 365 Groups link/affiliate using the entire SharePoint Team Site or simply the library?

A: Using the entire site.

Q: Are we able to set permissions within SharePoint when utilizing O365 Groups? For instance, readers, contributor, etc.

A: Not.

Q: Modifying membership of the team also modifies membership from the teams group correct?

A: Correct.

Q: the licenses are multiple-use correct? meaning, when you delete the audience or person the license will be employed for another user?

A: Office 365 Groups simply require users to become licensed for that appropriate services (Enterprise, Business, Education SKUs, etc.). Developing a group, adding people or removing people doesn’t have impact for your license consumption.

Original Office 365 Groups Questions regarding Administration and Management

Q: When will groups become full (SharePoint) Team Sites?

A: All existing Office 365 Groups should now get access to full team sites

Q: Does the development of a SharePoint site increase the risk for addition inside a specific Site Collection? Will it sit outside of SP (information architecture)? Assist me to contextualize where these group sites appear poor my opportunity SP site(s)?

A: Every group results in a site collection having a single team site. Existing Team Sites gain integration with Office 365 Group Abilities. No additional Site Collections or Sub-Sites are produced.

Q: Do Office 365 Groups link/affiliate using the entire SharePoint Team Site or simply the library?

A: Using the entire site.

Q: Are we able to set permissions within SharePoint when utilizing O365 Groups? For instance, readers, contributor, etc.

A: Not.

Q: Modifying membership of the team also modifies membership from the teams group correct?

A: Correct.

Q: Are we able to control the storage (e.g.: SPO or Mailbox for that Group) and reduce the quotas given automatically?

A: Yes quotas are enforceable, this can require Office 365 Group PowerShell today

Original Office 365 Groups Questions regarding Group Lifecycle

Q: 90% in our users are non-technical. How shall we be as admins designed to support O365 groups whenever we can’t control when they’re made, who the proprietors are (ie admin accounts getting access), possess a dashboard of produced groups, etc?

A: You have additional control! Take a look at these sources to find out more. Also Office 365 Groups information is now able to ingested in Activity Reports.

Q: Can an organization be retrieved if deleted?

A: Not today. “Soft-Delete” along with other abilities take presctiption the roadmap and really should be moving out this season.

Q: Can you still recommend the self-service for the organization for Groups, or Power Users?

A: We (Microsoft) absolutely recommend self-service using the proper finish users training and governance in position.

Other Office 365 Groups Questions

Q: Exist plans for Group conversations and Teams conversations to merge or blend together?

A: Conversations derive from and become threaded e-mails and conversations as a swap / Outlook. Teams conversations function a lot more like a persistent chat room. Since both delivery another experience we don’t begin to see the two services merging together later on because they focus on different use cases. It’s suggested you choose the best for you though. Microsoft or perhaps a partner will help you decide.

Q: You began by stating we have to work and collaborate with individuals outdoors the business. Are federated sources extended to non-employees inside a group?

A:  Office 365 guest access, or Exterior Access, (capability to add guest to Office 365 group) is supported. To include Office 365 exterior users and enabling Office 365 exterior discussing,  check out this Office Blog to find out more.

Your Office 365 Groups questions answered.
Get free sources like blogs, webinars, and solutions for Office 365 Groups.