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tips to boost sharepoint 2016 productivity

Editor’s note: This publish about SharePoint 2016 productivity is really a guest publish by Asif Rehmani, Founder and Chief executive officer of VisualSP and SharePoint MVP. To learn more about Asif, visit VisualSP’s website and follow him on Twitter.


Whether you have been using SharePoint for a long time, or maybe you’ve only lately made the decision to make use of SharePoint, its vast set of features and effective abilities can appear just a little daunting. However ,, it doesn’t take much to create your SharePoint deployment an effective space for the users.

Actually, there’s a couple of pretty easy steps you can take to boost SharePoint 2016’s native abilities and personalize your deployment immediately. These pointers won’t assist you to realize the entire potential of SharePoint 2016 features, but it’ll also make existence simpler for the workforce. Really, it’s victory-win.

PowerApps for SharePoint 2016 Forms

Nowadays, it doesn’t have a whole team and several weeks of coding to produce and let customized business apps. Microsoft went beyond considering forms only for SharePoint or Office 365 they’ve tackled the animal that’s forms in a greater, more proper level by means of PowerApps.

Microsoft’s strategy around PowerApps means that you may take out-of-the-box abilities, like lists and forms, and amp them up. Whether you’ll need a method for users to submit a brand new service ticket or perhaps a mechanism to include a brand new result in a list, forms are simpler than ever before to make use of. With PowerApps, you are able to specify the information you need to use, and also the service builds an application for you personally according to that information. Customizing the application is actually easy, too – having a couple of clicks, you are able to finish track of a properly-built form.

Probably the most impressive facets of PowerApps is when nicely it plays with other people. PowerApps can get data from a number of sources, like SAP, also it props up whole Microsoft stack too. PowerApps is headed in an exceedingly unifying and interoperable direction, that is very good news for purchasers. Usually customers use a number of solutions from various companies, and PowerApps is a superb illustration of how clients are uniting the strength of their IT infrastructure inside a seamless way.

Right now, the PowerApps experience is extremely mobile-focused. Users can get an incredible experience across phones and tablets however, something sheds in translation towards the desktop. This really is something I really hope Microsoft will address as time passes, which is certainly something for purchasers to understand for the moment.

Also, in the current condition, PowerApps isn’t a complete substitute for InfoPath with regards to forms. I’ve discovered that use of InfoPath continues to be greatly the present reality for purchasers around the globe. However this can change as PowerApps matures.

Enter into the Flow

Workflows hold a unique devote me – it’s a subject I’ve labored on for a lot of my career, so it’s exciting to determine Microsoft’s evolving strategy here. Typically, Microsoft had us use Designer or ASP.Internet to construct workflows on your own (or, obviously, enlist the aid of a 3rd party). Some customers also used Visio to orchestrate and upload workflows. Nowadays, the brand new kid around is Flow, and it is gaining lots of momentum.

With PowerApps as the best way to create forms and interfaces, Flow is the best way to automate individuals interfaces. Flow and PowerApps have great integration points, but Flow reaches beyond that. Flow may even incorporate information out of your Twitter or Wunderlist account.

I am inclined to consider Flow as other web services which have been around for some time, like IFTTT or Zapier. Once we already pointed out, customers frequently use several provider for his or her IT solutions, and there should be strong integration points so data could possibly get where it must go, whilst striking the right milestones on the way. All this can be done through Flow.

Like PowerApps, Flow continues to be a developing story, similar to a young child becoming an adult into their adult years. It will require time before we are able to utilize Flow to the maximum power. For instance, if I’ve created a company once i produce a Flow, that couldn’t be used in another person and all sorts of that actually work I’d done would certainly disappear. Microsoft very lately addressed this through Team Flows, therefore if someone leaves a business, a brand new owner could be assigned and also the Flow isn’t orphaned.

Customers have to be conscious that, as Flow matures, there can be use cases when new issues are discovered. But Flow is headed within the right direction, and it is a terrific way to get lots of value without lots of effort.

Take it Altogether with SharePoint 2016 Search Web Parts

Enterprise search continues to be among the key reasons customers choose SharePoint, especially nowadays where enterprise search is extremely a hybrid story. Whether or not your IT infrastructure is on prem, within the cloud, or a mix of both, finish users need so that you can locate fairly easily the data they have to do their jobs. And this is where Search Web Parts are available in.

With web parts, you may be one step in front of finish users with regards to common search topics. Employees will need so that you can locate fairly easily quarterly financial results or HR benefits information, and web parts give a navigable method for finish users to gain access to pre-defined search engine results.

Web parts also permit you to define result sources, if you possess a hybrid SharePoint solution, you are able to pretty easily personalize search engine results. What this means is finish users will get results coming from all your predefined repositories, whether the details are within the cloud, on prem, or perhaps in a partner organization. They are abilities that accustomed to fall to developers, however power users can configure search web parts for his or her own regions of the company, too.

Web parts also respect the limitations set up by governance and access policies. Which means permissions and role profiles will dictate who should see what information where (with all this is to establish properly around the back finish to start with). If everything is to establish correctly, it simply works.

Getting Users aboard in SharePoint 2016

Features like PowerApps, Flow, and check Web Parts pack a punch, but they’ll fall flat should you not take time to educate your workforce. Instead of letting new tools just take a seat on shelves, there’s a couple of steps you can take to assist bring users along.

  1. Address the users’ primary concern: what’s inside it for me personally? When the processes are extremely tiresome or even the navigation isn’t intuitive, adoption is a more difficult task.
  2. We’re also discovering that holding a 1-time work out whenever a new feature can be obtained doesn’t work. Rather, It ought to identify champions which help empower these to advocate for brand new features organically inside the team setting. Allow them to help you produce these initiatives effective.
  3. The users’ needs ought to always be in the lead. If your tool or feature meets a genuine demand for workforce, adoption may happen much simpler.

Microsoft helps adoption efforts through new upgrading processes. As opposed to a drastic vary from one atmosphere to a different, we’re seeing such things as feature packs which make the procedure more gradual and fewer jarring for users.

What’s vital is when intuitive, relevant, and simple the knowledge is perfect for users. By using a few of the lesser-known features and tools for SharePoint, like PowerApps, Flow, and check Web Parts, users could be more passionate about embracing new tech.


VisualSP offers SharePoint training through its award-winning VisualSP Help System made to enable sustainable adoption in each and every organization. For additional SharePoint 2016 productivity help and information about VisualSP’s products and talking to services, check out their website.