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This is actually the 4th entry within our NARA series. Browse the others below!
Here’s just a little inside baseball about how we develop AvePoint blogs: there exists a well-defined process for developing our content. We start having a relevant subject, then consult a specialist who offers the key information we ought to touch. Then, we all do our very own independent research and see how you can correctly tee in the issue and just how AvePoint can offer an answer.
The topic of this web site is focused on the significance of managing emails as records in the us government. The prompt I had been deliver to this web site was a single article relevant news occasions around how mismanaging emails may cause issues for federal employees, then produce an AvePoint means to fix help users not repeat individuals same critical mistakes.
… I am not going to achieve that first part. If you were residing in the U . s . States in the past 2-four years you realize Precisely why managing emails as records is essential. In case you really require an incentive to help keep studying, just perform a quick search for “missing emails in authorities.” Take it easy, I’ll wait…
Since we’re all on a single page, we begin speaking solutions! AvePoint’s governance and compliance abilities have expanded each year with innovative and new solutions. Using these technologies, we’ve used our empirical understanding of archiving and retention to construct new solutions like our Records and Cloud Records tools.
These platforms provide managers and records managers the various tools they have to manage records over the enterprise. However, AvePoint doesn’t stop with admin tools. We extend the abilities in our tools to finish users to create creating and being able to access information as intuitive as you possibly can.
Many occasions, records management (or must i say “mismanagement”) is exacerbated since the burden is simply too high in finish user. Despite Records Managers setting the policies, allowing the disposition schedules, and training the finish users on which to click, users most likely will not finish in that records repository.
This problem comes from a few things, only one key area might be because many people think all emails sent and received are archived and instantly switched into “records.” Unless of course the consumer falls within the CAPSTONE category, that many likely isn’t the situation. Should there be users who aren’t for the reason that category but still require the appropriate metadata and context for the email records, so how exactly does the Records Manager allow users?
Presenting Office Connect, an AvePoint Solution that operates because the front finish to assist users get email records where they have to go. Let’s review 3 key features which will increase adoption and compliance together with your records policies and you compliant with NARA mandates.
Rather of requiring users to forward emails to some special inbox or worse—download and upload emails to some third location—Office Connect is installed being an Office application and resides in the ribbon for simple access.
Rather of requiring users to forward their emails to multiple locations or, again, upload and download their emails to additional locations, Office Connect makes it simple to directly copy emails to approved records repositories specified for your user.
Simplify Metadata Attachment
Office Connect allows finish users to provide the metadata that’s needed for his or her emails without departing Outlook. Office Connect can ask the consumer to supply the required metadata according to in which the email has been placed. Then simply by clicking “upload” records management has been created much simpler!
Email Records Management doesn’t need to be difficult and isn’t something which should get you in news reports. Tools like AvePoint Records and Office Connect allow finish users to complete the best factor. In some instances, the way forward for our nation depends onto it.