Learn to streamline your workflows with this web seminar “Be flexible! Easy Automation for Office 365 and SharePoint” today!
Like a leader in SharePoint migration services and technology, AvePoint has accrued an unparalleled insightful knowledge about planning emigrate content of all types in to the Microsoft 365 ecosystem. So, we’ve made the decision to construct five migration planning pro-tips we’ve collected from your service engineers, proper consultants, and product specialists to make your organization’s SharePoint on-premises to SharePoint Online migration simpler.
1. Embrace Change
A lot of customers facing migration view it as a massive problem to resolve instead of an chance. Frequently, the whole process is presented inside a “change only change everything” light that produces a aimless, undirected migration.
Your on-prem to cloud migration is an ideal chance to re-evaluate not only we’ve got the technology you’re using, however the business processes they permit. When getting into SharePoint Online, it’s vital that you recognize that lots of the “old ways” which have been used are generally no more viable or practical within the Microsoft 365 atmosphere. Normally, this is expressed as worry about forcing users to “change the way they work” and developing a “training problem.”
Instead of lament the way your old workflows from about ten years ago should be reconstructed, embrace the chance to make use of the automation tools your brand-new platform will give you. If business leadership embraces change and expresses excitement concerning the new possibilities to enhance how users work, it will likely be much simpler to inspire adoption and increase the value in the purchase of cloud technologies.
2. Uncover Your Articles
You might have observed the expected “Plan well” tip hasn’t made an appearance yet – that’s because before you effectively arrange for an even migration, you must understand what you ought to move first. A lot of occasions we view that searching at discovery being an afterthought results in migrations getting to become placed on hold, delayed, as well as in extreme conditions restarted on your own after finding content continues to be migrated that contains information that can’t be inside a cloud atmosphere.
Completely interrogating SharePoint submissions are important to stopping surprises that should be mitigated the, it’s less effort to get this done either before or throughout the migration with respect to the need. An example is file name and path length – while Microsoft products do impose character limitations, it isn’t unusual of these to become exceeded in on-premises legacy environments. Being conscious of these files and pathways prior to the migration enables pre-emptive intending to prevent delays and lack of productivity or use of content.
Furthermore, checking for particular information inside your on-premises content (for example PII) and applying metadata classifying it just before migration will permit the employment of filtering, and automatic use of governance controls within the SharePoint Online atmosphere.
3. Finalize & Formalize Your SharePoint Online Governance Plans
When relocating to SharePoint Online, you’ll avoid unnecessary effort and headaches by figuring out the way the organization uses the governance tools the Microsoft 365 platform provides prior to moving content.
If content continues to be pre-classified and governance rules for that Microsoft 365 tenant pre-determined, they may be configured to instantly be relevant to content because it migrates in to the destination. This helps to ensure that all submissions are correctly governed, risks are managed, and knowledge remains safe and secure appropriately in the beginning.
4. Reduce Risk by “Resetting” Permissions
In almost any situation possible, consider “resetting” the permissions of the content throughout the migration to SharePoint Online. By permitting migrated happy to inherit permissions instead of moving possibly improper use of content, both of you reduce risk and be sure your governance plan could be instantly implemented and enforced with full confidence.
By having an instantly enforced governance plan in position, users can certainly re-share content using native Microsoft 365 controls as needed, and also the governance plan may prevent improper discussing or use of sensitive content.
5. Pilot Your Plan
Make certain your migration project has room for pilot or test migrations to validate that the migration plan works how you think it’ll. By finding a suitable data set to check with and confirming the assumptions made throughout the discovery and planning process, immense levels of suffering could be avoided. It is much better to uncover a poor assumption, incorrect setting, or any other underlying concern which will derail the development atmosphere before tossing the turn on one hundred TB migration than partway with the multi-day operation.
When piloting your migration plan, make sure to select data set(s) which will test each possible or discovered issue and also the minimization technique for it. Be ready to test workflows within the destination just before moving content, after which afterward to verify the expected results.
Range from the stakeholders and those that use the information their input right from the start can help to save much effort and time. (For instance – when the stakeholders never make use of the workflow or don’t enjoy it, why bother moving it whatsoever?)
Bonus Tip: People for assistance
Migrations aren’t something most organizations do very frequently it’s only the nature from the task. And lots of organizations won’t ever perform several SharePoint to SharePoint Online migration. This will make it hard for a corporation to build up the type of insightful experience they are able to with regards to other technology concerns and processes.
Which makes it an ideal use situation to get help via tools to uncover and migrate the information, consultants to assistance with the look process, or full migration-as-a-service. The available alternatives available on the market can help your business migrate towards the cloud with full confidence.