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Critical Needs

  • Managed, automated provisioning of shared workspaces and sites
  • Automated workspace lifecycle management
  • Usage reporting
  • Reduce IT burden with Scaling of Office 365 adoption

Success Highlights

  • Automated Provision of SharePoint Online communication sites and Microsoft Teams workspaces sites, including site name changes, site owner changes, and much more
  • Implemented a ‘Lease’ period to appropriately expired unused sites
  • Sustainable adoption of recent Office 365 platform including SharePoint On the internet and Microsoft Teams

SCC desired to escape from their aging on-premises SharePoint site to a different cloud-based intranet and collaboration platform. They made the decision emigrate to Microsoft ‘office’ 365 to be able to leverage its portfolio of apps and collaboration tools for example SharePoint Online and Microsoft Teams.

Using the proceed to Office 365, SCC desired to rapidly boost adoption and leverage the woking platform with full confidence. Simultaneously, maintaining an orderly content repository and collaboration ecosystem was vital that you maintain a central supply of truth, institutional understanding, and-quality search experience.

To complete both goals at scale, the SCC needed an answer that permitted its users to self-provision workspaces while still maintaining overall oversight and control and all sorts of without overburdening the IT team.

AvePoint’s partner, Discussing Minds, helped the SCC implement Governance Automation to produce a managed, automated workspace provisioning, management, and expiration process.

Upon applying Governance Automation, SCC’s atmosphere now were built with a form-based self-serving website for this demands.

Users were now provided use of SharePoint services using a request and auto (or manual) approval method.

For instance Council staff could go into the AvePoint portal, request the preferred service – like a new communication site, new team site, change site name, etc. – and also have the request approved and provisioned instantly through the AvePoint platform.

The Council also acquired the opportunity to govern its SharePoint and Office 365 atmosphere by tracking usage and providing sites a ‘lease’ period. This make sure that unused sites are expired appropriately preventing compliance issues or spending sources on maintaining obsolete products.

Through Governance Automation, the SCC acquired an easy supporting and managing the platform lengthy-term without resorting to significant human sources.

The SCC also leveraged AvePoint’s Content Manager means to fix ensure seamless integration of SharePoint communication sites, Microsoft Teams workspaces, and Project Online records according to site and document metadata and labels.

The Council is now be assured their cms and adoption of Office 365 is scaling sustainably while concurrently keeping their atmosphere obvious of stale data.

Furthermore, the SCC IT team has had the ability to concentrate on proper plans and accelerate their Office 365 roadmap using the time that Governance Automation has saved them from tiresome workspace provisioning and lifecycle management tasks.


Sunshine Coast Council

Sunshine Coast Council

Sunshine Coast Council (SCC) is a nearby government district with 303,000 residents in East Queensland. It’s a diverse region with attractive hinterland towns, seaside towns, waterways, nature, condition forests, bushland, rural areas, and scenic mountain tops.

The Sun’s Rays Coast Council and it is 1,100 users champion sustainability, celebrate an assorted workforce and take pride in the caliber of the number of services they deliver.