A new comer to Microsoft 365? Take a look at our on-demand web seminar “SharePoint 2019: All That You Should Know!”
Change. There’s a lot alternation in the Microsoft 365 platform that users can seem to be lost inside a ocean of like-named and functioning apps. Take OneDrive and OneNote for instance. Or what about a group site and Teams? You cannot blame users because of not understanding what to make use of where and when with naming conventions such as these.
Understanding how to put Microsoft 365 apps can be tough for this departments too. Both SharePoint and Microsoft Teams share a lot in keeping that it is vital that you know how they’re related, the way they integrate, and the way to best rely on them.
SharePoint takes the lead for contemporary document management and collaboration, and Microsoft continues to purchase modern encounters and functionality. SharePoint is much more than sites, pages, libraries, and lists having a dedicated ecosystem of development and third party apps, it’s obvious that SharePoint isn’t disappearing in the near future.
Modern collaboration requires real-time communication where individuals will work (namely SharePoint) email and im alone aren’t sufficient. Enter Microsoft Teams where collaboration and communication are unified right into a single platform with the very best of SharePoint, email, im and a whole lot.
Microsoft Teams and SharePoint share much of the identical plumbing. Whenever you produce a Team in Microsoft Teams there is also a Microsoft 365 Group for security, an organization current email address, along with a modern SharePoint site.
Obviously, Teams is a lot more than just chat and files it’s a platform you can use effectively being an “out-of-box” experience or extended to incorporate your preferred Microsoft, third party, or custom apps and workflows to create your Teams experience meet your needs as well as your department. Microsoft Teams integration with SharePoint may come by means of a Teams application or funnel tab.
The application option includes “SharePoint” allowing you to connect to pages and lists and “SharePoint News” for pushing news out of your sites for your team.
Another application for Lists has been released and can land inside your tenant prior to the year has ended. Lists is extremely a SharePoint feature that’s being introduced in the spotlight since it’s own dedicated application as Microsoft Lists and it is another reflection of Microsoft’s modernization effort with SharePoint.
Getting a SharePoint page to Microsoft Teams is a superb method of making targeted information and sources open to users without one getting to depart the woking platform. For instance, users may use the SharePoint application to connect to a main training communication site to have an org-wide Team. They may also connect to a session and speaker listing page for any conference/event Team.
An execllent use situation for implementing the SharePoint application would be to bring business data, processes, and functionality to Teams with the addition of a SharePoint List. For instance, you can include a celebration itinerary List to some conference/event Team or connect to a problem tracker List for any project Team, effectively getting the job where workers are working.
The SharePoint News application provides notifications of recent news posts included in a discussion inside your Teams funnel. The SharePoint News application is a superb method of “pushing” news for your users.
The SharePoint funnel tab option in Microsoft Teams features a “Document Library” for extending storage using their company SharePoint sites. Adding a SharePoint Document Library to some Team not just brings additional sources to whoever’s utilizing it, but additionally helps you to maintain SharePoint investments made just before while using Teams platform.
For instance, adding an “Employee Forms” Document Library from the Human Sources site for an org-wide Team causes it to be simpler for workers to locate content that could well be hidden within their corporate intranet. An execllent use situation for that “Document Library” tab is adding Document Libraries from the “legacy” department Team site for their new Team.
When thinking about integrating SharePoint into Microsoft Teams, think about the following guidance:
Don’t integrate SharePoint into Teams with regard to integrating. Ensure you’re adding value for your users’ Teams experience. Value comes in great shape, like getting frequently-utilized SharePoint sources into Teams or getting content that’s better consumed utilizing a site page experience (e.g. a understanding base article).
Legacy Content Migration
If you are linking to some legacy Team site Document Library and all sorts of SharePoint users have been in Microsoft Teams, consider moving the information to Teams to consolidate sources for the users.
Information Architecture in Teams is extremely diverse from in SharePoint regardless of the shared plumbing. In SharePoint, information architecture usually carries over well into Teams by means of mapping Document Libraries to channels. Enable your previous investments in SharePoint carry forward in Microsoft Teams by getting SharePoint information architecture to your users’ Teams experience.
Lists & Power Automate
Lists and Power Automate be more effective together. Work smarter with Lists and let Power Automate perform the manual and mundane work (e.g. delivering indication emails for late tasks).
Permissions in SharePoint versus. Microsoft Teams
Permissions backward and forward offer a similar experience but different. Teams intends for everybody to collaborate (read). SharePoint permissions intend for a number of amounts of out-of-the-box and custom permissions (read, read, etc.).
If you are much like me, much of your day is put in Microsoft Teams communicating with colleagues, getting conversations with teammates, and creating, discussing, and consuming content. It might appear like SharePoint has become secondary to Teams in most these regards, however that Teams is definitely an extension of SharePoint, so when combined they’re a lot better together.