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If you’re searching at just how your digital transformation can combat shadow IT and mitigate its security risks, take a look at our latest eBook: Your Digital Transformation Roadmap. Be certain to also take a look at our publish around Digital Transformation!


As organizations look to digitally transform their organizations, there’s a numerous components to think about, from sustainable data management to data auditing and migration.  

Only one component in particular that can be effectively targeted and mitigated during the digital transformation process is the plague of shadow IT. 

Defining Shadow IT 

Shadow IT can be understood to be, “when the employees use devices, SaaS apps, or other kind of technology – without your consent — for getting the work they do done.” Because of software being unsupported by an organization’s IT department, there are natural security risks connected with shadow IT.  

The task of shadow It’s multiplied previously 5 years. For example, a study demonstrated that greater than 80% of employees use non-approved SaaS apps to become more lucrative as well as for convenience.  Organizations may look at this and think, “this isn’t a problem for all of us, we’ve rules in position to make certain that employees don’t put us in danger.”  

Complications Associated With Shadow IT Practices 

The simple fact is employees will invariably try to use technologies that aren’t approved or based on the IT department. Companies make simple to use for just one specific business unit to buy a cooperation platform specific for their use. This could create problems such as security concerns, lack of impactful team collaboration , employee training time, employee password management, and more. 

Gaining Visibility to Shadow IT In Your Organization 

Blockers may be put in position, but that can work to hinder productivity, creativeness, and innovation. Rather than attempt to just block shadow IT, a far more practical approach is always to try gaining visibility and then addressing the issue. 

Whenever you gain visibility, it enables you to definitely understand why an worker made a decision to use a different collaboration platform. It enables you will get understanding on which will be better for your business. You will learn how these were able to conveniently share things internally and externally making it simpler to collaborate within the organization and provide a whole host of other benefits. You’ll find all the reasons why they chose to utilize a different collaboration tool within Office 365 and Microsoft Teams and the suite of options they provide.  

As you learn why finish users should you prefer a certain platform, you can use it to your organization. Which will turn that which was when a shadow IT problem into an business solution the IT department can certainly monitor.  

Mitigating the chance of Shadow IT 

In an article written by Gartner, they provide three key steps to mitigate the potential risks connected with shadow IT: 

  1. Use data security governance to balance local company unit IT (BUIT) growth objectives against the chance of data breaches and financial liabilities. 
  2.  Deploy shadow IT discovery and knowledge protection tools to allow the safe selection, deployment and notification of unauthorized cloud services. 
  3. Use data security governance to build up and orchestrate consistent security policies across all BUIT for every prioritized dataset.  

When organizations turn to digitally transform their government shadow It might be an issue. Rather of simply blocking shadow IT, they ought to monitor and realise why workers are using unapproved SaaS technologies to operate. It’s answer to prioritize the actual requirements of employees and find out the shadow IT used inside the organization. This helps improve work efficiency and decrease risk.  

Wondering concerning the different components involved with digital transformation in your organization? Check out our newest eBook on digital transformation to learn more!  

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