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Relocating to Office 365 the very first time? Take a look at our blog publish “How to save cash by Moving to Office 365” for expert tips. 


At AvePoint, a business in excess of 1,500 employees spread around the globe, verbal communication is mandatory. It’s common to have an worker in Richmond, Virginia to want immediate communication by having an worker located in Japan and, for the way late or early each will get to operate, it is going off with no hitch.

However, telephones  have most likely altered not only about any technology during the last fifteen years. Collaboration apps that leverage Voice Over Ip (Voice over internet protocol) technology like Skype have altered the sport.

Which got our Chief executive officer, Tianyi (TJ) Jiang thinking.  Maybe it’s time for you to reconsider the phone altogether.

So that’s precisely what happened at AvePoint. Using the enterprise already leveraging Office 365 (take a look at our Office 365 playbook to learn to make the most of the woking platform for the business) and connected via Skype for Business–which offers voice and video calling capabilities– how come every worker require a desk phone? Well, actually, it normally won’t.

I lately sitting lower with TJ (via Skype, obviously) to talk about his decision – why he switched, the advantages, the benefits, the very best practices and just what he’d to state, frankly made lots of sense.

N: What made you begin considering or questioning the effectiveness of getting a telephone at each desk?

TJ: We always were built with a phone at each desk before. We’re basically an immediate customer engagement organization, so our support, sales folks as well as technicians, presales and delivery folks have the ability to phones in their desk and thus does management. It’s been Shoretel IP-based phones for any lengthy time.

3 years ago, whenever we first invested and leaped to Office 365, we checked out Skype for Business and also the telephony abilities and also, since everybody already includes a cell phone, also is a piece phone, we checked out the brand new abilities and made the decision to begin shedding a few of the desktop phones. We checked out a few of the usage behaviors and actual usage reports.

The desktop phones weren’t that positively utilized. Also, because folks were using WebEx too for telephone conferences and Skype satisfied that require too. The program initially wasn’t to decrease the phones, but to eliminate the business call abilities.

So, i was using Arkadin and merely by doing might leveraging our Office 365 licenses, we could save $400,000 annually on conference calls. Next grew to become effective, we began shedding the desktop phones, since with Skype for Business, employees may use the work they do-issued cell phones leveraging Skype for Business apps to complete regular telephone calls. That’s type of the progression – first replacing conference calling, then replacing desktop phones.

N: Throughout the transition, have you experience any potential to deal with the modification or hesitation? How was the process of adoption?

TJ: I believe the transition for AvePoint continues to be simpler because we were already around the Microsoft stack for other workloads. I was using Skype for Business (formerly referred to as Lync) for im anyway, so folks were already accustomed to it from that perspective. The transition continues to be pretty smooth. The key concern for the folks was performance, so our IT organization did extensive performance testing to make certain that, across regions, our backbone data services were sufficiently strong to aid the amount of voice quality that’s needed. Overall, the adoption continues to be rather smooth and that i haven’t really heard many complaints about this.

N: Since Microsoft has take their eggs within the Teams basket, with a lot of Skype for Business’ functionality being put into Teams, likely which makes it a tight schedule to application for this sort of communication, would you observe that transition going just as easily?

TJ: It remains seen how that integration and transition will be folded out, but we’ve already used Teams so we’re type of living around the bleeding fringe of Microsoft technology. We’re an earlier adopter of SharePoint, we’re an earlier adopter of Yammer, after which clearly now Teams. We’re already very acquainted with Skype for Business, and so i don’t anticipate a lot of problems with that integration as lengthy because the performance can there be. I believe that, from the user adoption perspective, we’re one of the most nimble companies to consider the most recent technology from Microsoft.

Read our publish about how Microsoft Teams wiped out Skype for Business here.

N: According to your experience, what exactly are some guidelines or tips that you’d present an organization that’s thinking about a transition such as this?

TJ: I believe you need to certainly begin with power users in various regions to make certain you’ve a good enough sample userbase to pilot and test new rollouts. Then turn individuals power users into evangelists. Individuals are the new, kind of, adoption advocates after which move from there. So, in a minimum of each major region or office, have somebody that has began for doing things and get accustomed to it who are able to then help their peers adopt we’ve got the technology. I, myself, among the power users, am among the early ones to consider brand new things and due to the character of my job where I travel extensively, I actually do attempt to push the limitations whenever possible on new technology rollouts after which, clearly, I evangelize it too. It’s answer to make certain you’ve a good enough userbase which have the required time to check after which be key advocates for the organization.

Observe how AvePoint CMO Dux Raymond Sy uses Skype for Business to connect with remote teams in the office and on the run with this particular video filmed at our office in Richmond, Veterans administration. 

N: Apart from savings, have there been any benefits – predicted or else – that came into being because of AvePoint’s transition to Skype for Business?

TJ: The advantage of leveraging these technologies is the fact that it’s great for newcomers so that you can then affix to workstreams, conversations, and topics considerably faster compared to what they would formerly. It’s less uniformity that people seek, it’s ways to get information available and let faster collaboration through the organization. So, we’re quite nimble this way. We all do observe that many people gravitate more toward Yammer or Teams, and a few people still use email for primary communication, however i think you are making the channels available and you’ve got enough effective use cases around that that individuals begin to gravitate toward it.

These technology is getting business in to the 21st century and also have been drastically altering the way in which clients are done. While there is not virtual replacement for an actual handshake or perhaps a face-to-face customer meeting, that gap is shrinking. In the industry realm of today, technologies like Skype for Business and Teams would be the new normal – for the time being. It will likely be exciting to determine where the field of business collaboration goes next and just what the newer normal is going to be. In the realm of business, as with existence, the only real factor that does not change is change itself. As the saying goes – along with the brand new, by helping cover their that old.

Observe how your company can make the most of Office 365 and Skype for Business with this Office 365 Groups playbook