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Lots of customers we communicate with regularly originate from traditional on-premises instances where SharePoint, file shares, databases, Exchange, along with other business applications were maintained by separate teams on separate servers. The majority of our customers initially search for Outlook or Exchange backup solutions focused exclusively on backing up Exchange Online without knowning that their world has become converged in Office 365. It’s vital that you bear in mind that, beyond mailboxes, this is now a core a part of Office 365 Groups and Microsoft Teams. 

What’s the problem?

What had once been separate stacks are actually offered like a unified service in Office 365. Exchange, SharePoint, OneDrive, Groups &amp Teams—plus other solutions—are now provided to each user on the per-license basis. This will make for both an simpler and more challenging spot for managers to configure and control aspects of their tenant.

Since Office 365 is really a multi-tenant system, managers relinquish some classic controls in the server and architecture level (backup, some security configurations, resiliency policy, etc.) to Microsoft. Here are a few Do’s and Don’ts to think about whenever you backup your workplace 365 mailbox.   

Email Backup Do’s and Don’ts

Doleverage In-Place Archive (and be sure that admins understand its purpose). In-Place Archive enables users to archive happy to a particular place within their inbox for lengthy-term holding. This permits you, as the administrator, to control retention policy and leverage eDiscovery using what is needed of the compliance framework for a lot of companies. More about this subject could be found here.  

Don’t rely on finish-users to ensure an in-place email archive meets the requirements of all content needing backup. Simply because an finish user can archive content right within Outlook does not necessarily mean this can be a true backup for Outlook 365 or Office 365 generally. Be certain to set tenant-wide policies regarding retention via smart solutions. Here is a lot of the archive versus backup discussion.     

Have to backup your workplace 365 mailbox but aren’t sure how? Read this article: Click To Tweet

Dolook at the license agreement and also the SLAs listed for your license level provided by Office 365 and Microsoft. Lots of customers believe that Microsoft’s SLAs as they are are sufficient to satisfy regulatory needs or recovery needs for his or her organization…that is, until tips over. Archive at work 365 Email is totally different from a backup. More information could be found here.   

Don’t rely simply on archive like a backup. Much like on-premises, accurate documentation isn’t the same factor like a backup solution. Exchange Email Backup is a service separate from what Microsoft provides as they are. More info on this subject could be found here.   


Do backup Office 365 content to another hard drive, in both Azure or perhaps in another location. Based on your organization’s needs, copying either to an Azure storage configuration associated with your company or to a higher might help meet your company’s needs for data resiliency. Learn more here.  

Don’t expect backup for Exchange Online to become identical to the backup solutions on-premises. Because most of the solutions we are utilized to as managers centered on from server configuration to finish-user content, Office 365 changes the scope. Office 365 is a Software-as-a-Service or SaaS offering, and backup from the content for the reason that SaaS ought to be regarded as Backup-as-a-Service, or BaaS. This includes another aspects of your tenant as well, for example SharePoint, OneDrive, Groups, and Teams. More information could be found here.

Blog Publish: On-Premises versus. Cloud Office 365 Backup: The Real Price of Possession

Do take into account the way your organization still uses Exchange. Backup for Office 365 email will include attachments, custom produced folders, and the ability to revive or export email content to a higher. Users ought to be able to confer content/emails to a different user via unnatural restores when a licensed user is taken away in the organization or even the license is offered to some successor. Tips regarding how to strengthen your users using what to make use of when can be found here.   

Don’t be afraid look around the choices available available on the market. There are many solutions that offer a hybrid solution with backup to on-premises. However, hybrid on-prem solutions come at elevated costs because of the inclusion of necessary architecture for ongoing support on-premises, extra licenses, and configuration management. Online Exchange backup should participate your whole SaaS content backup, recovery, and resiliency strategy, including SharePoint, OneDrive, and Groups &amp Teams. Click here to find out more.

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