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Every single day more organizations are earning the shift to Office 365. Why wouldn’t they? With a number of collaboration services at finish users’ fingertips and the price of maintaining on-premises infrastructure, it’s hard to not give to the allure of the cloud-based collaboration platform. There’s no need to bother about server patchesupgrades, or….backups? 

While there are lots of infrastructurerelated tasks that aren’t necessary within an Office 365 world, backup continues to be something whichs needed by finish users and companies in particular to assist safeguard them from situations for example the accidental or malicious deletion of content, ransomware, or retrieving content from the user no more by having an organization.  Overall, theres no question about the advantages a backup solution may bring.  

What About Litigation Holds?  

Theres a typical misconception that placing a litigation hang on all mailboxes can resolve the requirement for another-party backup solution. Although its correct that litigation holds makes it possible for for that upkeep of e-mail content, its ultimately a tool more appropriate for security and legal needs compared to finish user service delivery. Listed here are a couple of points to consider: 

1. That way maintains content from your entire user’s mailbox including irrelevant products for example junk e-mail or marketing e-mailsDoing this for those mailboxes within an organization can make massive amounts of clutter when attemping to leverage the eDiscovery and Content Search centers. 

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2. The objective of the litigation hold is not to restore lost data, but rather to preserve it for that purpose of investigations. By using this like a restoration technique isn’t sustainable for many IT service managers. For instance, if your manager was attempting to retrieve a particular e-mail from an old employee’s mailboxthey would need to: 

  • Come with an admin using the appropriate permissions perform an eDiscovery search 
  • Export the outcomes from the search to PST 
  • Distribute the data to the requesting manager 
  • The manager would then have to open the resulting PST in Outlook (presuming there’s  appropriate understanding on how to do this) 

3. Backup information is generally regarded as a duplicate of content kept in another location that’s useful in case of loss of data. Litigation holds don’t give a physically separate copy from the file. For security-conscious organizations or individuals that has to remain compliant with specific rules, the lack of ability to keep another copy from the content fails to deliver.

    • A good example of such requirement may be the CMMC Regulation C029 which states, “Regularly perform complete and comprehensive data back-ups, as organizationally defined, and store them off-site and offline.”

4. As the eDiscovery Center could be leveraged to look for content across Office 365, litigation holds are just relevant to switch mailboxes and e-mail content. This only further stresses that using these holds isn’t a viable Office 365 backup strategy by itself for additional services, such as Teams, Planner, and OneDrive to mention a couple of. 

5. Litigation holds need you to keep having to pay licensing charges to Microsoft to keep the information of former employees. 

litigation hold

Why Third-Party Solutions Still Matter 

By purchasing another-party backup solution such as AvePoint’s Cloud Backup, supplying backup and restore functions could be correctly built-into an IT Service Management process and distributed around both business and finish users without the constraints of litigation holds or the extra permissions needed for that eDiscovery Center.  

AvePoint provides organizations with support for major Office 365 workloads for example Exchange, SharePoint, Groups, Teams, OneDrive, Planner, Project Online, and Public Folders. With as many as four restore points each day, flexible storage location options, and unnatural restore abilities, Cloud Backup can fit most organizations recovery point objectives and knowledge security strategies. 

Would like to learn how Cloud Backup can produce a improvement in your organization’s Office 365 strategy? Request a totally free demo today! 

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