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This is actually the second inside a seven-part blog series about moving to Microsoft Teams. Begin to see the others below:
Have you migrate all of your staff mailboxes to switch On the internet and feel available Microsoft Teams after studying the prior publish? Well, reconsider! We’ve still got a bit of try to do. OneDrive is an important second stop on your way to Microsoft Teams in no small part because of its importance towards the chat functionality.
The chat feature is really a major step-up in the ad-hoc nature of Skype for Business largely because Microsoft Teams chat is persistent. Aside from just contacting coworkers, Microsoft Teams chat also enables you to definitely avoid emailing attachments to one another. Microsoft Teams achieves this by instantly uploading files to OneDrive for Business whenever a user uploads them right into a talk to another user. This selection simply doesn’t work if your user isn’t provisioned with OneDrive for Business.
Individuals have emailed attachments to one another for several years, and it is still —in some cases— a legitimate practice that continues even today. OneDrive and SharePoint streamline this by permitting files to become submitted to some convenient location after which either individually or with each other shared with others.
If Person A has shared personal files with Person B, they put the file in OneDrive, click the “share” button, specify “Person B,” after which either copy the hyperlink towards the file or enter a note for that OneDrive plan to send. The conversation then continues in line with the existing thread or perhaps a potentially new email thread begun in the discussing email.
Although this is all fine, the knowledge has numerous clicks and is clunky. Even when you’re an experienced OneDrive user, the procedure can nonetheless be annoying because it goes from the conversation.
This isn’t the situation in Microsoft Teams. From your existing talk to Person B, Person A can easily upload personal files towards the window of the previous talk to Person B. This can upload the file and share it with Person B instantly. When the file already exists in OneDrive, Person A can choose it and share seamlessly. There’s you don’t need to leave the chat window or even the flow from the conversation.
This experience can also be better for Person B given that they do not need to follow the link from your email simply to automatically get to a browser in which the file opens, requiring these to then return to the chat. Within the scenario in which a file is shared from within that talk to OneDrive, they just click the file also it opens then there within the Microsoft Teams application.
Past the streamlined consumer experience of discussing and collaborating on files, organisations can help to eliminate the risk of file duplication that typically takes place when users share files with one another by attaching these to emails or uploading a duplicate for their OneDrive.
This is accomplished by moving home drives to OneDrive before deploying Microsoft Teams.
Users may also access a much more streamlined knowledge about the “Shared with me” feature in OneDrive. This allows users see all of the files which have been distributed to them by others, no matter them being internal/exterior or even the tool that did the discussing.
Another key reason behind relocating to OneDrive before beginning to make use of Microsoft Teams is the fact that it’s vital that you educate users around the fundamentals of OneDrive and how it operates outdoors from the Microsoft Teams application. They’ll probably utilize it in a number of various ways and thru different tools/interfaces, so understanding OneDrive by itself is important.
Microsoft Teams leverages lots of Office 365 functionality, and OneDrive isn’t any small a part of that. If users aren’t educated around the core components that underpin Microsoft Teams they’ll probably struggle because they complement, that will consequently affect adoption levels and, ultimately, user satisfaction.
As recommended within my previous article, before altering the way in which people work by using Microsoft Teams, offer them enhancements as well as an understanding in how things can be achieved better using the inspiration of Office 365. It’ll then only strengthen their understanding and enhance their abilities once they begin using Teams.