Posted on

In talking to many purchasers in the last couple of several weeks around the subject of Office 365 management and collaboration, there’s one common theme which has show up over and over: When will i use Microsoft Groups versus. Teams versus. SharePoint versus. OneDrive?

We already clarified the issue of when you should make use of the different Office 365 business apps …

…So I began wondering if everyone was asking an identical question. Except rather of evaluating multiple O365 apps like Yammer, Microsoft Teams and Skype for Business, could they be searching in the many collaboration tools available throughout the current market?

When Do I Use What in Office 365 Groups
Download “When Will I Use What at work 365 Groups” by clicking here

The Present Business Collaboration Landscape

Should you consider it, the number of collaboration platforms does your business use for discussing documents? At least, I typically see three: email, file shares, and SharePoint.

More lately, I have seen organizations using multiple collaboration platforms. This leads their users to judge if they must be collaborating via Box versus Dropbox versus Google Drive or Slack. This will make me question:

  1. How come organizations supporting a lot of similar file discussing and enterprise collaboration platforms ?
  1. Why, since Microsoft provides similar functionality at work 365, can there be this type of increased degree of hesitation to completely leverage the advantages of Office 365 and Microsoft Teams?
  1. Is that this creating Office 365 management or Microsoft Teams deployment challenges?

Why Companies Have A Lot Of Collaboration Tools

The straightforward response is that organizations support a lot of collaboration platforms because different teams like collaborating diversely.

These challenges multiplied previously 5 years. Companies make simple to use for just one specific business unit to buy a cooperation platform specific for their use. This could create headaches for this managers.






The Difficulties of A Lot Of Collaboration Platforms

A lot of collaboration platforms as well as their corresponding tools may cause numerous challenges for a corporation in general.

  • If I’m using a group that’s using Google Drive, however i operate in OneDrive, will i are in possession of to produce a separate login?
  • The number of of those different logins should i have to keep in mind?
  • Do multiple collaboration platforms create security issues?
  • The number of occasions will I must upload exactly the same document in to these different collaboration tools?
  • Must i train users on multiple collaboration platforms? Must I be supplying Microsoft Teams training and Slack training?

Within the finish, for many users, it’s simpler to simply email the document and fall into the old method of “collaborating.” This defeats the objective of getting these power tools to begin with.

The Company Situation for Office 365 Collaboration

With O365, Microsoft has addressed many traditional collaboration issues by delivering different collaboration platforms all underneath the same umbrella.

With the various ways users prefer to collaborate on a single overarching platform, rather of across 3 to 5 different platforms provided by different companies, it’s simpler for organizations to consolidate under one platform. However, multiple options still create challenges for users on when to use what.

Before you decide to could say, “Well Marketing uses Slack and Engineering uses Box.” Now we’re being told, “Everybody use O365.” It’s this transformation in way of thinking and messaging from departmental to enterprise-wide that I have seen cause lots of hesitation in lots of organizations.

Baby When Looking For a cooperation Platform or Tool

Frequently, the simpler it’s to collaborate, the greater difficult it’s to manageOrhandle. Microsoft makes it super easy and intuitive to collaborate within Office 365 and Microsoft Teams.

What’s unique about Microsoft may be the ecosystem of solutions surrounding Office 365 that offer a powerful business situation because of its used in the current enterprise. Whereas other platforms provide limited native and threerd party data governance and privacy solutions, Microsoft’s partner community has the capacity to fill any gaps and supply a real enterprise collaboration platform

For instance, solutions like GroupHub can automate Office 365 Groups management making IT administrators’ jobs simpler.

Everyone knows that number of users you never know precisely where their documents sit 10 levels lower inside a folder on the file share. Or there might be another group who insists that you simply never delete or archive their emails because there might be one they haven’t touched in 5 years but they’ll need tomorrow.

They’re confident with the technologies they will use and therefore are resistant against change.

Like that which you read? Make sure to sign up for our blog to remain in the fold for those things Office 365, SharePoint and much more!

So, what’s the solution?

The way in which I have seen probably the most effective organizations tackle this really is by failing to remember concerning the collaboration technology or collaboration platform question, “So shall we be held using Teams or OneDrive?” and begin concentrating on the company use situation. Probably the most significant barriers to adoption happens when we pressure non-technical users to create a technical decision which platform they will use.

Don’t just consider the collaboration platform your users are leveraging. Take a look at how your users are collaborating today, especially if they’re using tools that aren’t based on IT. Would be the presently available tools meeting their demands?

Otherwise, this can be a perfect time for you to introduce something totally new. Users that aren’t pleased with the woking platform today will need significantly less business change management to maneuver these to an easy method to operate.

Ask: How Come People By Using This Collaboration Tool?

What if what they’re using is meeting a full day-to-day needs?

Even when current tools are meeting users’ needs, it doesn’t mean their methods are a good way to collaborate being an organization.

Concentrate on why is that exact platform work with the consumer.

  • Could it be the convenience that they are able to share externally?
  • The mobile interface available?
  • Integration along with other tools?
  • Adoption amongst others within their team?

When you isolate why they like a particular platform, you’re then in a position to align by using the way a platform like Office 365 along with a tool like Microsoft Teams or SharePoint Online delivers exactly the same experience.

Find out more about Microsoft Groups guidelines and Microsoft Groups administration with AvePoint’s Office 365 Groups Playbook.

They’ll be happy as their needs are met. You with thankful as you have mitigated security and business continuity risks.

Moving Users from Comfortable to Happy

Sure, there’ll be a bit of a learning curve. But, if you are capable of meeting the company necessity of the consumer coupled having the ability to collaborate one of the ways with peers, oftentimes the advantages over-shadow the difficulties in adopting a brand new platform.

When the small business are addressed, being an organization you don’t need to state “Our company uses Microsoft Teams now.” Rather, you are able to say “Engineering has got the right platform in position to really make it simpler to complete their job” without ever asking non-technical users to understand the particular technology enabling it.

Whenever you tell users who’ve been collaborating by themselves platform “We’re all using ‘X’ now” there’s pushback. However, if you’re in a position to align to some specific collaboration way in which just is actually on Office 365, they’ll be more comfortable.

After they realize they no more have to track 10 collaboration tool logins, they’ll change from comfortable to happy. I did!

Like that which you read? Make sure to sign up for our blog to remain in the fold for those things Office 365, SharePoint and much more!