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This really is Part 2 in our Microsoft Teams Guidelines Q&A series. Begin to see the other posts below:
Hey everybody! Thanks once more to individuals who attended our web seminar in the finish of March. We’re to answer a lot more of your Microsoft Teams-related questions. As before, it is recommended that you make reference to this web site publish for more Teams sources and this publish to remain up-to-date with approaching Office/Teams conferences worldwide. With this taken care of, let’s enter into the questions!
Can Microsoft Teams function as the new “Intranet” with org-wide Teams support?
CW: It is definitely an activity hub to create alerts and obtain your attention, however i don’t think it’s really a standalone Intranet. SharePoint and Microsoft Teams go more hands in hands each day. I believe you are able to push happy to Teams for convenient consumption, but it’s still a lengthy ways removed from getting used being an overarching Intranet because the search functionality isn’t quite there and also you won’t have Teams for each SharePoint site. Smaller sized organizations could most likely envision a functional Teams-based Intranet, but when you are mid-sized or large it might be less viable.
MW: It depends. Intranets continue to be helpful for searching and finding printed content (instead of working content, like you’d generally get in a task-style Team). You are able to (and most likely should) bring intranet pages into Microsoft Teams using tabs in channels (think Team-relevant corporate policies, newsletters, information pages, etc.), but there isn’t any method for you to drive them all in without making people crazy.
Microsoft Teams provides you with a great way to give people the data they require for the reason that funnel (understanding where they require it, once they require it) without tossing extraneous info their way. That stated, search in Teams is only going to search Teams content (including files from SharePoint sites behind it) Teams search does not search communication sites. Also, bear in mind that org-wide teams possess a member limit. It keeps growing, but it isn’t likely to support any kind of large organizations (yet). And, frankly, I believe large membership groups are more effective in Yammer than Teams anyway.
What are the governance controls to “monitor” what’s shared (mainly documents) externally?
MW: Regarding documents, yes, however this isn’t a Microsoft Teams setting. It’s a burglar and Compliance setting. You will get analytics on files which are being shared and you may prevent documents with certain kinds of information from being shared. These functions generally come in an additional cost. Joanne C. Klein’s blog is really a boon to get-began guidance.
CW: I believe Matt has this in check ?.
Is OneDrive a de facto SharePoint library?
CW: Simple answer: yes. OneDrive is running on the top of SharePoint and uses much of the identical back finish code. There are several custom features that OneDrive will implement in advance for example Files Restore. However, OneDrive is attempting to influence users from customizing views and adding metadata to libraries and it is focused on fundamental document library and syncing abilities using the OneDrive sync client. They’re beginning to include increasingly more features towards the sync client and reinforce how it requires syncing SharePoint site libraries, but it’s still mainly aimed at your OneDrive.
MW: From a technical perspective, OneDrive for Business is only a SharePoint Online library meant for a person each user will get one and it is accessible simply to them until they share use of others. If you are acquainted with that old SharePoint 2013 My Sites, OneDrive is basically the kind from the My Documents library there. SharePoint On the internet is the tool behind the curtain that stores files for every Team.
That stated, should you share personal files with a number of individuals a personal chat, it will get kept in your OneDrive for Business since there isn’t any SharePoint site connected with private chats. You will find top reasons to use OneDrive over SharePoint and the other way around. Here’s a useful infographic to interrupt it lower for both you and your colleagues. Big guideline for me personally: don’t use OneDrive legitimate work and collaboration.
How can the notification settings in Microsoft Teams rival what’s been obtainable in Yammer?
MW: Notifications are what they’re both in apps. Open your individual notification settings both in apps to determine the similarities and variations. I really have no idea when the notification options in Yammer provided inspiration for Teams or otherwise, but I’d be amazed if they’re exactly the same.
CW: You are able to ignore a Yammer thread, however, you cannot ignore a discussion thread in Teams should you stick to the funnel and have designed a reply. This is actually the greatest glaring difference and something I’ve been pleading for in Teams for any lengthy time now. Using the new per-funnel and then per-Team notification settings coming, I’m wishing this really is lounging the research for any per-thread setting which may include ignoring or muting Team conversations.
Can people dial into Microsoft Teams conferences? Do you know the options to setup dial-in phone figures?
CW: Yes, it’s possible. An program license is needed for that user allowing the meeting from either Microsoft Teams or Outlook. Whenever you produce a meeting like a licensed audio-conferencing user, your dial-in information is going to be appended for your invites where users can opt for Voice over internet protocol or dial in to be exactly the same audio stream. This can also allow meeting attendees to dial themselves from inside the meeting. Click on the information icon within the top right once within the meeting on PC and you’ll begin to see the choice to dial out.
MW: Yes. Webmaster will need to set this up (it ain’t free).
Can you suggest using @mentions in Microsoft Teams to have an official message for your team? If that’s the case, what is the method to sort, search and file individuals messages?
MW: Yes, I believe this will make sense. I do not are conscious of a method to sort, filter, or pin conversations, regrettably. Not far off, though, is really a new conversation type known as “Announcement” that is pretty awesome. I’ve been testing it lately and delay pills work very well. You may also add a pictureOrbanner ad over the message to really make it stick out that rather more. Just don’t abuse it, obviously.
CW: Absolutely. @Team mentions are wonderful to make certain the entire Team is notified. Unless of course they particularly switch off @Team mentions, they’ll have an icon near the funnel and activity feed along with a mark near the thread automatically. After that you can click on the filter icon inside the activity feed and filter by mentions, enabling you to see all of your team/funnel/personal mentions in one location. You may also look for a term and additional filter looking results by clicking the filter icon above it.
Miss the initial Teams Etiquette web seminar? See it on-demand here.