A week ago during our live Q&A web seminar on Microsoft Teams with Microsoft’s Matt Berg and Avanade’s Wictor Wilén, there is a lot of information shared about Office 365’s new chat-based workspace. (For your information you will find a recording from the web seminar and slides here).
Though we focused a great deal on which Microsoft Teams can perform and just how the likes of Avanade are utilizing it to collaborate better, we had a lot of questions that discussed other tips like administration, Office 365 Groups integration, and compliance that people were regrettably unable to get to…
With the aid of Matt and Wictor, we has compiled an expert listing of Microsoft Teams FAQ or most faq’s below. To assist navigate, we’ve categorized each question in to the following sections:
- What exactly are Microsoft Teams, and why must I personally use them?
- How do you use Microsoft Teams?
- How do you administer and keep control of Microsoft Teams?
- What’s the relationship between Microsoft Teams and Office 365 Groups?
- What exactly are connectors and tabs, and just how will they integrate along with other apps?
- Microsoft Teams vs…
- Can there be hybrid integration with Microsoft Teams?
- What security and compliance controls can be found in Microsoft Teams?
For those who have any queries that you simply don’t see right here, certainly ask it inside a comment below and something of us will respond when we are able to!
Also, make sure to continue the conversation on Twitter by contacting us and letting us know your ideas around the web seminar and then any other Microsoft Teams FAQ you might have: (@meetdux) (@wictor) (@bergasonic)
In the past Microsoft talks well into it-type folks, but many of the providing you are speaking about today has strong pulls to understanding management teams. How can you mix the borders inside the organization to obtain full buy-in from customers?
Matt: Clients are already doing the work today – should you consider the business users, they’re using SaaS tools like Slack and Asana. The aim of tools like Teams would be to provide an alternative choice within the collaboration stack of Office 365, to ensure that if there’s another use situation for users, they require not seek other tools which might incur additional costs, and mean less control for this.
How can we determine if These new collaboration tools will improve for all of us than telephone calls, email, and periodic webinars that have been working well for all of us for several years? The pushback is the fact that they are distractions, not enhancements.
Shyam: This is a great question. There has not been a far more diverse workforce ever and you will find many conflicts on where and how to operate. We strongly think that every organization will need to pick the appropriate mixture of Microsoft technologies for his or her workforce. Attempting to make use of all workloads might be ineffective and cause confusion among workers. It is advisable to find out the workload, comprehend the makeup from the team, and be sure there is a say by which tools do out on another work with them. We’ve more content about this subject not far off.
Are you able to elaborate a little more on distinction between enterprise social & chat-based workspace?
Shyam: A chat-based workspace can be a element of enterprise social. The phrase a chat-based workspace comes from the interaction and flow of communication one of the team. The knowledge is a lot more much like consumer equivalents like persistent forums, Google Hangouts, or apps like WhatsApp. Enterprise social is really a broad term encompassing all of the technologies accustomed to uncover and evangelize ideas inside the organization. Skype, Exchange, and Yammer are enterprise social workloads too.
I must better understand the road to creating these workspaces. Will I create a workplace 365 Group first, adding Microsoft Teams, or create Teams adding Groups? What for those who have existing SharePoint team sites?
Wictor: Essentially there’s two options. Either you possess an Office 365 Group today (private), you’ll be able to Team enable that certain. Or else you produce a new Team in the Teams desktop application or website (that will instantly create a workplace 365 Group and everything that is included with a workplace 365 Group).
What’s available so far as troubleshooting difficulties with Microsoft Teams?
May be the Mac application full-grown? Our Home windows clients can initiate audio/video calls/conferences without issue but Mac clients cannot begin using these features.
Dux: Yes, there’s an iOS and Mac client for Teams. You’ll find them here!
At this time, are Teams enabled or disabled for entire organization? And through public release, is that this likely to be licensed based per user?
Kate: They’re disabled automatically. Webmaster at work 365 needs to enter the admin console > services > add-ins and switch on Teams for particular users within the organization. It’s also a per-user license, and you just need a workplace 365 E1, E3, or E5 license.
How about E2 and E4 licenses?
Matt: Microsoft upon the market the E2 SKU around three years back, however if you simply have it, yes, you’ll still get Microsoft Teams. Microsoft Teams may also be open to existing E4 customers who purchased E4 before its retirement.
Are Teams integrated basically curently have Office 365? Performs this require yet another license?
Kate: For those who have Office 365 Enterprise today, then no, you already own the legal rights to Microsoft Teams.
How about Education, Office 365 Home, or E2 non-profit customers?
Kate: Regrettably, Teams aren’t open to individuals licenses yet. Office 365 Enterprise is needed at the moment.
Microsoft Teams have only one option that states you are able to turn them on for the whole organization. Are you able to switch on Teams for particular users only?
Matt: That’s coming soon. You should check to the roadmap to learn more.
What sort of admin abilities are for sale to Microsoft Teams?
Shyam: At this time, admin abilities are slightly limited. Many of the administration needs to become carried out by Office 365 Groups.
Will all activity be archived?
Matt: Not immediately, however this is on the roadmap.
Can there be archiving of messages in chat or of Teams data?
Shyam: Teams and Office 365 Groups presently support “soft-delete” today meaning they may be deleted and restored much like a Trash Can experience. Microsoft makes it obvious additional archival abilities take presctiption the roadmap, but information on granularity haven’t yet surfaced.
Most enterprise companies need to tag and classify documents. Would you observe that signing up to conversations which chat tools?
Shyam: We view lots of interest from organizations make certain with, so it’s certainly relevant. However, there isn’t anything in Teams right now that supports tagging and classifying conversations or chat.
Where are Teams conversations stored?
Shyam: Team conversations leverage the Skype backend for storing audio and message content.
Exist easy tools to control the Teams?
Shyam: Teams really are a a newcomer technology and developer tools continue to be just released. Major Independent Service Vendors (ISVs) like AvePoint provide integration using their automated governance solutions and Office 365 Groups, which is usually the answer to controlling Teams.
What permissions receive when “attaching” files to Teams? Are you able to control view only or edit permission?
Matt: At the moment, everybody will get edit legal rights. Unsure if this sounds like around the roadmap to alter.
Are you able to manage which users have ability to produce a Microsoft Team?
Shyam: Much like Office 365 Groups, you’ll be able to handle who are able to or cannot create Teams via Azure AD policies.
Where are files really being stored?
Wictor: Files is going to be kept in the connected SharePoint team site. You can observe wherever within the demo Matt Berg gives during the web seminar.
Are you able to add exterior users or simply individuals your Active Directory?
Dux: For the time being, exterior users aren’t supported during preview. You should check back on the roadmap to determine when this is supported.
Exist backup and restore controls readily available for Teams? For instance, can conversations be restored by who owns team, or can Teams be restored should they have been deleted?
Shyam: Not at the moment, but more details is going to be available throughout the general availability launch in Q1 2017. Meanwhile, some partners like AvePoint have available backup and restore solutions that may save and recover some data.
Are Microsoft Teams people kept in Azure AD like Office 365 Groups?
Matt: Microsoft Teams membership is Office 365 Groups, therefore the short response is yes.
I was testing Planner, and developing a new “plan” instantly generated a brand new Group despite the fact that we’d that setting switched off. Are also products going to get this done?
Matt: Yes. Groups may be the membership tool that informs Office 365 who’s permitted to stay in an agenda and who’s permitted to stay in a group. Without Groups, you cannot run a Team membership.
What tools does Microsoft provide to manage the large spread of Office 365 Groups? We aren’t opposed to work 365 Groups, but wish to lessen the growing chaos a little.
Dux: At this time, Microsoft doesn’t provide that quantity of control to managers. As Teams are basically provisioned through Office 365 Groups, the majority of the control remains towards the information user. However, if you’re searching for additional help governing Teams – partners like AvePoint have a few methods to address this. Read much more about them here.
Creating a workplace 365 Group generates a SharePoint team site doesn’t it? This results in a hidden SharePoint team site last I checked. As managers, how can we manage these hidden sites?
Shyam: You’re correct. Groups formerly produced “hidden” and customised SharePoint team site templates. These were only discoverable with the SharePoint On the internet and MSO management shells. There’s now official integration between Office 365 Groups and team sites. Some legacy Groups might need to be converted inside a future update. All SharePoint, Graph and files API should use these new sites.
When utilizing a connector, will it be a Team item, or simply a reflector from the source? For instance, later on, with archiving in position, would JIRA content be archived included in the Team archive?
Shyam: Later on, I’d suppose any messages which come directly into Teams from exterior tools could be archived, although not the particular application.
Would be the connectors two-way interfaces?
Wictor: It’s mainly one-way importing content, but you will find good methods for delivering info/instructions back somewhere. Discover more about connectors here.
What is the method to link a current OneNote Notebook to some tab within Teams?
Shyam: The OneNote Notebook is obtainable from work 365 Group Planner board. Additional links may also be put into other locations simply by hitting a tab. You can observe how this is accomplished within the demo Matt Berg gives during our web seminar.
How’s Skype integrated with Microsoft Teams?
Dux: Although the Skype client isn’t running, for those who have Teams up you still have the ability to get an IM. Additionally, you will have the ability to observe that the consumer is messaging you thru Skype for Business.
The number of connectors exist today?
Kate: There are approximately 35 to 40 within the preview version, but there’ll apparently depend on 70 connectors provided with general availability.
What’s the “Open SharePoint” option under Tabs?
Matt: This enables you to definitely build existing SharePoint websites that teams use into the Teams interface. To integrate, all you need to do is make the URL.
Active Directory Groups
We presently use AD security groups in SharePoint because sites might have groups with various security levels in one site. So how exactly does Office 365 Groups, the foundation for Teams, match up against Active Directory Groups?
Matt: Great question! Take a look at this web site in the Office 365 team evaluating and highlighting the combination.
Are you able to talk to distribution lists?
Matt: Yes, but you should become a Microsoft Group first, which discover more about here.
Can you’ve still got a distribution list after which produce a Microsoft Team, but possess the original distribution list be a distribution list?
Matt: Yes, nevertheless the Team won’t be able to achieve the same name because the preexisting distribution list.
Skype for Business
Can Teams be considered a substitute for Lync or Skype for Business? Is there feature parity for example screen discussing and video? Otherwise, how can it integrate with Skype for Business?
Matt: The Teams client could be employed to switch the Skype for Business client if your user wants to achieve that. The rear finish of conferences and video discussing on Teams has already been Skype for Online Businesses.
OneDrive for Business
Teams with common individuals frequently focus on multiple projects. Documents have to be distributed to the work repositories that happen to be in SharePoint and accessible by individuals who’d be outdoors they. So how exactly does Teams integrate with SharePoint and Homes Comparison OneDrive?
Dux: You are able to get a SharePoint site to your Team workspace via a tab.
Would be the document files associated with OneDrive? I’m trying to puzzle out, basically come with an existing team site in SharePoint, are individuals documents presented in Microsoft Teams exactly the same ones I produced in SharePoint or separate?
Shyam: OneDrive for Clients are in addition to the Teams/Groups tales. OneDrive is suggested for storing and tracking personal operate in a draft condition or collaborating having a small group of users before evangelizing the concept to some broader group or presenting it to some more formal process. All Office 365Teams/Groups store their data inside a modified SharePoint Online Team Site template. Microsoft is going to be presenting changes to SharePoint team websites that will directly integrate all of them with Office 365 Groups, and finally they’ll effectively be tied in the hip with each other. Read much more about that here.
For files which have been submitted to Microsoft Teams, just how can they be later held in SharePoint for permanent storage? So how exactly does Microsoft Teams integrate with SharePoint?
Wictor: All files submitted to Teams happen to be kept in SharePoint. You are able to see results for yourself within the demo Matt Berg gives during the web seminar.
Will SharePoint Communities and team sites continue or can they get replaced by Microsoft Teams?
Matt: Microsoft is certainly keeping SharePoint team sites. Sites possess a important place plus they certainly aren’t created for the kind of chat we included in Microsoft Teams. So, no hurry and certainly no intends to eliminate SharePoint team sites.
You think this Microsoft’s reaction to Slack?
Matt: Slack also offers persistent chat, however it doesn’t really compare with the remainder of Office 365 in relation to security, file discussing, and meeting functionality.
While Yammer may be used over the whole organization, we use Yammer groups for team performance at our company. Within my organization, can you say Microsoft Teams should replace groups in Yammer?
Matt: They’ve really begun integrating Groups and Yammer to supply more seamless membership. Take a look blog publish out to understand more about the way you would differentiate between using Teams or Yammer.
Will Microsoft Teams integrate with any on-premises services (Exchange, SharePoint, Lync) or can they only integrate with Office 365 versions of individuals systems?
Matt: Microsoft Teams are just fully integrated with Office 365. There’s some coexistence with on-premise services, but you will see some missing functionality.
Can documents from SharePoint on premises be referenced on Microsoft Teams?
Kate: The URL can be included to one-on-one chats and published in threaded conversations as links, but in my opinion only SharePoint sites located on Office 365 could be added like a tab to become utilized from the Teams application.
Do Microsoft Teams integrate with on-premises Exchange?
Matt: It’ll work, but at this time it normally won’t directly integrate with Exchange Server on premises, to be missing some calendar information.
Do Microsoft Teams integrate with Skype on premises?
Shyam: It’ll co-exist, but at this time it isn’t fully integrated.
Would be the communications/activities in Microsoft Teams catalogued, archived, or journaled? What types audit trails can be found? Can the audits/transcripts be exported?
Shyam: Messages aren’t catalogued right now. They’re archived because it’s a lasting thread, but e-discovery and legal hold archiving aren’t participating in conversations at this time.
Are files kept in Teams or perhaps in another Office 365 resource? What goes on to files once the team disbands?
Matt: Files are kept in a SharePoint document library. When the Team disbands, the files remain unless of course deliberately purged.
Do Microsoft’s Loss Of Data Protection (DLP) abilities support Office 365 Groups and Teams?
Shyam: Certain abilities happen to be live. Azure Security Templates, DLP policies, and much more are functional with Office 365 Groups and Teams whose submissions are stored within SharePoint team sites. Conversations are presently undergone the Skype backend.
Are you able to import or export data from Teams via .csv, .xml, or web service?
Matt: Wrong now, but that’s on the roadmap for following the general availability release.
Can users build filters to become notified when specific keywords are pointed out in chat or team?
Matt: Not today in preview, but it’s around the roadmap.
A key point to effectively using and becoming the most from Microsoft Teams is knowing how Office 365 Groups are available in to experience. To assist, we’re hosting another live Q&A web seminar with Office 365 Groups Senior Program Manager, Christophe Feiessinger on The month of january 24!
Learn all you need to know about Office 365 Groups or ask Christophe themself how Groups might help your teams are more effective together.
Additionally, you will like: