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Maybe you have opened up your Outlook application and thought, “Wow, how did I receive 1,000 emails today?” or “Where did I am going wrong to possess that much clutter within my mailbox?” You’re only some of the one. A complete mailbox and clutter are a problem for employees no matter industry or organization. Below are great tips to arrange and steer clear of mountain tops of unread emails while increasing your productivity along the way.
How to look for the Size Your Mailbox
Are you currently getting alerts warning you that the mailbox gets full but have no idea how full? Working out just how much space you’ve left can typically be just a little confusing. To discover, it’s important to visit Mail Inbox View > Folder > Folder Qualities > Folder Size.
Regrettably, it’ll only come in kilobytes, to estimate the megabytes it’s important to slowly move the decimal over three spots. Within the example above it appears as though this user includes a whopping 1376.6 MB of information. Yikes!
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How you can Manage Storage Whenever Your Outlook Mailbox is Full
Knowing that the mailbox reaches capacity, it’s most likely time for you to start cleaning up. Fortunately, Microsoft provides a Mailbox Cleanup tool in Outlook which makes it simple to cut lower on the quantity of email you’ve accrued. You’ll find it by navigating to File > Tools > Mailbox Cleanup.
Once you’re in Mailbox Cleanup you’ll be able to:
- Archive products by utilizing AutoArchive
- See the total size your mailbox and individual folders
- Find products over the age of a particular date or bigger than the usual certain size
- And much more!
Preventing Your Outlook Mailbox from Getting Full
Once you have your mailbox cleared up, you’ll wish to ensure that it stays this way! Some methods for you to stop your mailbox from being cluttered include:
- Archive older products. Put any products you need to retain in accurate documentation to release space. This can also make sure they are simpler to come to light later.
- Empty the “Deleted Items” folder. Make certain you delete the “Deleted Items” folder frequently therefore it doesn’t accumulate with time.
- Empty the “Junk Email” folder. Much like with emptying the “Deleted Items” folder, this can release space inside your Outlook mailbox for that messages you really want.
- Store attachments outdoors your mailbox. Surprisingly, attachments may take up much space inside your mailbox. Save these questions team site or OneDrive to release valuable room.
How you can Stop Outlook from Auto-Deleting Emails
Outlook will sometimes instantly obvious emails and send these to the Deleted Products folder without you knowing. To stop this from happening, you’ll wish to stop Outlook from auto-deleting emails within the Deleted Products folder.
This can be done by visiting File > Options > Advanced and unchecking the “Empty deleted products folders when exiting Outlook” option within the Outlook start and exit section.
Use Other Apps to prevent Clutter in Outlook
Among the most effective to prevent clutter in Outlook is to get away from the application and check out using Microsoft Teams more frequently! Teams might help replace many of the messaging and clutter connected with Outlook and makes day-to-day collaboration with colleagues more effective.
Associated with pension transfer things, the less clutter there’s, the greater organized you will be. Email isn’t any exception. Being on the top of the emails and ensuring things are being correctly managed and stored could save you lots of headaches over time.
Have other questions associated with Outlook (how you can improve your Outlook mailbox size, etc.)? You can leave a remark below!