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records management

The Task

The Devonport City Council engaged with AvePoint in Feb, 2019 once they made the decision to maneuver to Office 365. They desired to leverage Office 365 like a record management platform, but were worried the native abilities wouldn’t satisfy the Council’s compliance obligations underneath the Tasmanian Archives Act of 1983.

“We’ve been searching to become a fully [digital] workplace for quite a while. About 2 yrs ago we’d a brand new Executive Director start, who’d a genuine change management agenda…” stated Debbie Murphy, records officer, Devonport City Council. “So we visited Office 365 and SharePoint [Online] particularly to utilize our living documents.”

records management

A substantial motivator to completely adopt a cloud atmosphere was many of their workforce lately began using laptops. Having the ability to now interact everywhere, Devonport City Council needed a seamless method to merge and integrate content from on-premises applications for example Microsoft ‘office’, Outlook, and Home windows File Explorer.

“It was vital that you us that individuals could collaborate whenever, anywhere, and share documentation to boost and improve productivity,” stated Murphy. “The other activities i was searching for would minimize the price of onsite services to actually increase user engagement.”

The AvePoint Solution

Following a implementation of AvePoint’s Office Connect—which integrates pre-existing Microsoft desktop applications with SharePoint, SharePoint Online, OneDrive for Business, and Office 365 Groups—the Devonport City Council presently has true collaboration.

Murphy elaborated, “We have people discussing documents, likely to conferences, working on a single document. It normally won’t need to go off to edit the document, it’s just done immediately – that is fantastic.”

records management

And today with AvePoint Cloud Records, Devonport includes a positive compliant approach.

“We have our records management governance within SharePoint, and we also have a window in SharePoint that can help us as records managers take a look at, manage, and get rid of information – that is fantastic,” stated Murphy.

The Conclusion

Overall, Murphy is most happy with the truth that there’s no finish-user burden after applying Office Connect and Cloud Records together.

“Most importantly, users will work how they want,” stated Murphy. “They’re while using apps that they prefer and doing all things in place. It normally won’t need to go from the system to handle their documents.”

Devonport City Council

The Devonport City Council

The Devonport City Council is really a municipality body found in the city and surrounds of Devonport in Tasmania. Being an organization, the Devonport City Council works together with all amounts of government and native community people to provide services towards the Devonport community.

Browse the full situation study here.