This publish is dependant on our recent virtual lab, “Cleaning Office 365/ Microsoft Teams Sprawl with Cloud Governance.” Watch the entire session here!
There isn’t any denying that Microsoft Teams is definitely an extremely helpful tool. It provides a lot of functionality in one interface: chat, dedicated Teams, channels, tabs over the top for files along with other applications, and so forth. However, all that functionality frequently leads to users creating Teams and channels for single uses rather than touching them again.
As business users, they’re just leveraging the tool. But around the IT side, that’s lots of users creating lots of Teams, which could subsequently lead to elevated storage costs and decreased usability/discoverability. So, what’s the easiest method to combat that?
How About the Microsoft Teams Admin Center?
If you are an IT admin dealing with Microsoft 365, you’re most likely fairly acquainted with the Microsoft Teams Admin Center right now. Apart from getting an introduction to all of the Teams inside your tenant and glean some fundamental details about them, the admin center may be used to setup policies as well as org-wide settings to control what employees can perform in Teams. However, you will find frequently exceptions to org-wide settings (requiring to include exterior users to some Team, for example) that induce issues.
Restricting who are able to create Teams is yet another route admins typically take when attempting to keep sprawl in check. However, this can only lead to more work with admins users will ping all of them day lengthy requesting new Teams and channels to become by hand added for a number of projects. This restriction also limits the main functionality of Microsoft Teams, making certain that the organization doesn’t get for doing things to the full potential. The thing you need is a method to identify and apply your governance needs without restricting functionality for finish users.
Thinking about policies for the way new Teams is going to be produced is essential, but many of you have existing Teams that weren’t produced together with your ideal rules. For this reason the opportunity to import existing Teams you have no oversight over is really helpful.
AvePoint’s Cloud Governance solution not just enables you to definitely set rules for the way new Teams could be produced, it lets admins set individuals same policies for existing Teams by importing them. Exterior discussing settings, inactivity thresholds, and much more could be layered on the top of existing Teams which were produced before you decide to adopted Cloud Governance. By doing this all the Teams inside your tenant could be governed exactly the same way without compromise.
Once you finish the importing process and also have control of which Teams are now being produced, anticipation is you can then get the business users to request new Teams that curently have individuals policies and settings in position.
The MyHub application in Microsoft Teams streamlines this method by integrating directly with Cloud Governance to show all the Groups, Teams, and Yammer Communities that the user is part of. In addition, users can begin something request directly within the application, including provisioning demands for brand new Teams. This straightforward interface makes it simple to trace what’s recently been produced helping nudge users towards following policies and keeping everything nice tidy.
Ideally, it’s better to arrange for moving out Teams in advance whenever possible. However, sprawl will probably still happen unless of course you are able to lock lower who are able to create Teams and also the limitations that they could be produced. Should you not, a lot of Teams can get produced very rapidly and also you won’t understand what the person settings are outdoors of org-wide policies.
If you wish to gain control of might set necessary thresholds, the best choice would be to import everything and apply policies in-line using what your business needs.
For any step-by-step demonstration regarding how to import Teams and apply policies via Cloud Governance, watch the entire virtual lab here.