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The Task

Renesas Electronics introduced Livelink, an on-premises document management and knowledge discussing tool, like a company-wide common system at both domestic and overseas locations. However, because the system began to age, the organization needed to decide whether or not to update it to another Livelink version or migrate to Office 365 and SharePoint Online.

Renesas evaluated four primary areas for that new system:

1. Competitive advantages in the price of development and deployment for software and hardware
2. Maintenance continuity for existing document assets
3. Easy integration with Office 365
4. Minimization of migration downtime

Renesas, getting used Livelink for several years, had a good amount of data within the system. This presented a significant issue in working out how you can perform a competent migration.

“From the infrastructure aspect, i was worried about the outcome on network traffic generated through the considerable amounts of information transferring from your on-premises server towards the cloud,” stated Mr. Sakuda, migration project leader at Renesas Electronics. ”Another concern was how you can minimize the downtime from the document information system because it was updated daily.”

sharepoint online

Renesas Electronics was trying to find efficient solutions to have an Office 365 migration whenever a third-party vendor introduced these to AvePoint’s DocAve Migrator.

“While checking multiple document management tools as part of the evaluation process for the new system, we heard about AvePoint’s Migrator. Because it was difficult to get a vendor who are able to perform SharePoint Online migration from Livelink, i was very happy to know AvePoint’s solution could support our needs,” stated Mr. Suwabe, IT manager of Renesas.

“We used DocAve Migrator to judge the efficiency in our design document migration by applying an evidence of concept. Consequently, we figured that the DocAve migration tool satisfies all needs.”

Renesas could install the tool, develop a migration test-run, and finished a production migration within about five several weeks. AvePoint consulted on consulted the meaning, design, and have development connected using the system construction.

“On the infrastructure side, by utilizing DocAve we could adjust the amount of migration jobs during daytime and night time operations to reduce the negative effect on the network,” stated Mr. Sakuda. “On the applying side, we adopted a 2-phase migration. A bulk content migration before the primary migration for that documents having a low update frequency, along with a complete migration for the documents right before a tight schedule-live from the new atmosphere. We could reduce downtime by leveraging the mixture of analytics and incremental migrations feature in DocAve.”

sharepoint online

Because of the great deal of data on-premises, Renesas did experience some initial errors during migration, but DocAve reduced time to recover and shortened the migration period substantially using its features for analyzing the migration results.

Renesas now operates a hybrid cloud atmosphere using the online atmosphere employed by internal users and also the on-premises atmosphere restricted to the exterior content that needs personalization, for example Power BI tools or even the services for his or her dealership.

“The DocAve platform is a superb tool to handle the atmosphere we operate,” stated Mr. Sakuda. “We use DocAve Report Center to check on individual permissions defined for every site, SharePoint group list in site collections, and creation of the people within the group. DocAve Report Center provides for us an advantage for making the job process more effective by permitting us to examine and ensure the permissions during the time of reorganization.”

As the organization expands its business, Renesas Electronics keeps growing with AvePoint.

“As a direct result an acquisition, the amount of SharePoint Internet surfers within our company elevated, therefore we purchased additional licenses,” stated Mr. Suwabe.

“Migration from on-premises to SharePoint On the internet is and in progress at our overseas subsidiaries. When the migration is finished, we are intending to leverage DocAve for management and administration,” stated Mr. Suwabe.

Now, Renesas Electronics is searching into AvePoint’s operations management tools for Microsoft Teams.

“Many of AvePoint’s products have easy integration with Office 365. I realize that recent SaaS products by AvePoint are great for managing Microsoft Teams,” stated Mr. Suwabe. “Our company also uses Microsoft Teams, so we wish to give individuals a go sometime soon.”


Renesas Electronics Corporation, created through the integration of NEC Electronics and Renesas Technology this year, is really a global manufacturer with an array of products including automobiles, industrial equipment, home electronics, office automation (OA), and knowledge Communication Technology (ICT).

Located in Tokyo, japan, the company–with about 20,000 global employees–is well known like a world leader in development and research, manufacturing, sales, and services around semiconductor-related business.

Browse the full situation study here.

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