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The Task

The general public utility company was operating on SharePoint 2010 because it was nearing its finish of existence. Computer Administrator, Matt Korek, and the team were deciding between moving to SharePoint 2013 and 2016 before deciding to help make the proceed to Office 365.

It had been a sizable project, requiring they to maneuver 1.5 terabytes of knowledge from 1,100 sites. Included in the migration, they also wanted to accept chance to flatten their architecture to ensure that each sub-site was built-into site collections.

Because of the nature of the industry, minimizing downtime and business disruption was essential.

“I think downtime is a huge issue for almost every organization,” stated Korek. “I don’t think people realize precisely how big of the issue it’s until their atmosphere is really lower.”

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The AvePoint Solution

Korek and the team began with DocAve’s Discovery Tool to map all the sites within their SharePoint 2010 atmosphere.

“From there, we could group sites according to activity and quantity of content,” stated Korek. “We could put these websites into migration waves.”

By phasing their migration, Korek’s team could minimize business disruption and proactively talk to their users list by department.

“We broke up into waves… and we’d take these websites to speak to site proprietors and let them know we would move to ensure that when the day would come…people would certainly be by using their site in SharePoint Online at work 365.”

The opportunity to schedule migrations during off-hrs and execute incremental migrations were critical factors that permitted they to reduce business disruption. Using these features, the migration created a weekly routine.

“Monday we’d move all [the information that must be moved] from 2010 into new sites within Office 365. After that time Tuesday, Wednesday and Thursday, essentially check to make certain everything labored okay. On Thurs . we’d migrate any changes that happened this year over into Office 365 after which Friday morning we’d cut permissions to SharePoint 2010,” stated Korek.

“The pre-built plan feature permitted us to essentially set everything up in advance after which that helped us slowly move the deltas on Thursday. All we’d to complete was essentially simply click run which helped a great deal,” he added.

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The Conclusion

Docave Migrator saved the general public utilities company time while making certain an even transition to Office 365.

“I will express it did save a lot of time for you to have pre-built plans and also the incremental migration feature because we already understood what we should desired to move,” stated Korek. “Instead of getting to rebuild everything out we already had our plan therefore we just ran it on Thurs . and everything labored out.”

Because of the team’s efforts, the general public utility company presently has a set, modern workplace within Office 365.

“We flattened everything out right into a site collection. We’d all things in sub-sites, the way everybody virtually made it happen before,” stated Korek. “We saw this being an chance to interrupt every sub-site out right into a site collection.”

The migration completed like a resounding success.

“If you will find the chance to purchase something that will help you, [having a migration] I’d certainly say achieve this. From intending to execution to testing the migration, that’s a time consuming task right there… There wasn’t any approach we take to might have carried this out by ourselves.” stated Korek.

Customer Profile

The general public utility company transmits power from electrical producers where it’s needed across multiple states. They’ve got more than $5 billion in assets and 500 employees. Reliability is really a core element of their business and mission.

Browse the full situation study here.

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