Everyone gather round the cake and begin your well wishing because Microsoft Teams is formally baby! Since it’s 2017 launch, we at AvePoint used Teams for from event communications to video chats inside our organization and we have all become accustomed to it together. Since Microsoft’s chat-based workspace continues to be around the front lines of office collaboration for any full 12 several weeks, let’s revisit some popular Teams discussions and developments from the newbie of existence.
One major announcement to be released during Teams’ newbie was this news that Teams will ultimately replace Skype for Business because the go-to talkOrcontactOrI’m client at work 365. Different folks reacted for this differently. Many are big Skype fans while some found the functionality backward and forward to frequently be redundant. Whichever camp you’re part of, you ought to get accustomed to Teams!!
As John Peluso, CTO for AvePoint Public Sector told Eweek, “Microsoft is on the journey of attempting to unify the communication experience with Office 365 users. At first, Skype for Business was the entry way for those UC communications—including voice, IM and video. When chat has been around since Microsoft Teams, it resulted in users weren’t required to leave the Teams interface to initiate or react to messages.”
Another dynamic of Teams that people happen to be learning in the last year is when it may best be used. When will i use Teams? When must i use another thing? Fortunately, we’ve considered this a great deal and also have developed some infographics to assist!
An area that particularly designed for some confusion regarding when you should use that which was Office 365 Groups. Here is an excerpt from your AvePoint blog publish compiled by Loryan Strant.
Dictionary.com defines an organization as (noun) “any collection or assemblage of persons or things.” Ok great, is sensible. Which Groups are made around Office 365 technologies so let’s give them a call Office 365 Groups.
But another definition is:
So an organization could be someone. Let’s see where it goes with Teams.
Dictionary.com defines a group as (noun) “a quantity of persons developing among the sides inside a game or contest”. Ok, we’re not playing a game title or contest so let’s consider the next definition: “a quantity of persons connected in certain joint action”.
First got it, but why do known as “Microsoft Teams” when it’s only accessible as part of Office 365? Using the same logic above with Groups shouldn’t it’s known as “Office 365 Teams”?
From the user perspective, while “group” and “team” have different meanings, the intent seems is the same factor. Or perhaps is “Groups” much more about several technologies, whereas “Teams” is much more in regards to a group of people?
I do not know for several. But semantics and meanings aside, what we should do finish track of is a few key scenarios that should be understood.
Use Situation 1: Come with an existing Group and wish to produce a new Team
If several users has already been using Office 365 Groups, then they have:
- Exchange mailbox and calendar
- File storage (operated by SharePoint)
- OneNote notebook
- Planner (only one)
Your house Bob wants to produce a Microsoft Team. Bob can easily make one and fasten it for an existing Office 365 Group.
However, the combination between your new Team and also the existing Group has some gotchas:
- Teams don’t show existing file storage in the Group unless of course you set a SharePoint tab, that is confusing and adds extra tabs as you have one for Files.
- Teams don’t display the present Groups’ OneNote content, just the sections which were produced for every funnel
- The present Planner already within the Group isn’t accessible whatsoever in the Teams interface
- New Planner tasks produced in separate channels inside the Team don’t appear in Groups or Planner
Use Situation 2: Produce a Team without connecting it for an existing Group
What goes on if a person results in a new Team but doesn’t hook it up for an existing Group? This could very easily happen as Teams are invite-only, and in contrast to Yammer groups, you cannot browse the other Teams might already exist. For instance, Bob is part of the “Sales” Group, but Sally isn’t part of that Group. Being unsure of the Group exists, Sally is out and helps to create a “Sales” Team. But simply like a workplace 365 Group is created when a user results in a Yammer group, each new Team also will get a workplace 365 Group.
What this means is Sally has unintentionally produced a brand new “Sales” Group that serves an identical purpose, and sure includes a similar name towards the “Sales” Group Bob had been in.
That’s an issue as we’ve potential duplication and naming confusion.
The only method for this would be to delete Sally’s Microsoft Team and subsequent Office 365 Group, and rather produce a new Team that’s intentionally attached to the existing Group Bob is part of.
Phew, exactly what a mouthful! But let’s take this one step further…
Let’s suppose Sally’s new Team/Group wasn’t detected straightaway and transported up with adding content, conversations, and Team people! It might be confusing for that users due to the duplicate workflow, after which someone eventually needs to cleanup the mess to maneuver the file content out of this Team to another Team. However we encounter a problem because there’s not a way at this time emigrate Team chats!
Even when we obtain through everything and have great results correctly – there’s been lots of confusion already separate the truth that Teams present another interface for working.
Use Situation 3: Produce a Team and just a group
This really is significantly simpler for Bob or Sally to complete compared to previous scenarios as things are new and clean, which means you don’t need to bother about duplicating existing content.
When Microsoft released Teams, they pressed it as being a simple shift from how organisations and groups (err… teams?) of users work. It‘s the chat-based, fast-paced option to Exchange emails. It’s highly likely that individuals who just need a group and just a group are the types of users that do not take care of emails.
This leads me to confess that I’ve produced another misleading title. As we’ve already covered, whenever you produce a Microsoft Team you’ll also always get a workplace 365 Group unless of course it’s deactivated.
Wait… what? I’m trying to escape group email, that is why we’re using Teams to begin with! The shared Team OneNote, Planner, calendar, and file storage seem sensible, what shall we be supposed related to this mailbox? We use Teams to speak for everything!
As you can tell, Teams has already established quite an eventful newbie of existence. We at AvePoint are searching toward seeing what in the future brings to Microsoft”s chat based work area.
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