Your day is finally here: your business has made the decision that it is time to help make the proceed to Office 365 within the cloud. You’re ready to benefit from all of the cloud-based apps Microsoft provides for simpler collaboration, readily available data storage, and a number of other benefits.
But which cloud migration strategy in the event you opt for? Which option suits the initial requirements of your organization? Let’s tell you some options.
The Planning Phase
There is a lot to consider when you are looking at selecting a cloud migration strategy that’ll work with your business. Sit lower together with your team and discuss:
- How quickly must you get the data moved? What time limitations are you currently working within?
- Just how much data are you currently thinking about moving?
- Is all the data you’re moving identified?
That last point might seem irrelevant at face value, however, many organizations have what we should call “dark data” that’s unclassified and relaxing in the ether. This is typically composed of documents/spreadsheets/emails which are either duplicates, redundant, or obsolete that admins never required time to eliminate. This legacy data frequently isn’t essential to keep any longer and can cause unnecessary security risks if left undiscovered.
It is also important to maintain your finish users up-to-date with the way the migration is progressing. Create a schedule and update it frequently so everybody knows when their data will probably be moved and just how lengthy it could take. Transparency is everything in this process in additional ways than a single.
Cloud Migration Strategies
You will find three central pathways to select from with regards to cloud migration with AvePoint: Lift & Shift, Fundamental Discovery, and Compliant Discovery.
Lift & Shift
Need to work within very tight deadlines? The Lift & Shift approach is most likely the best choice. This process is about getting your computer data over rapidly. This option might be for you personally if you’re originating from another cloud file share, and currently crunch to prevent that next renewal payment!
Naturally, for those who have a long time of developed files and you aren’t really sure what’s what – this may be the riskier choice of the bunch. Moving without evaluating your computer data beforehand can make you available to getting over unnecessary documents or documents that might not be immediately recognized as requiring stricter controls. That stated, this is often a very helpful option if discoverability isn’t a significant concern for the organization and making the effort to organize isn’t within the cards.
Fundamental discovery may be the option you’ve seen most of AvePoint’s clients take to, to be able to optimize their migration project. Rather of taking everything at the same time and sorting it later, this method enables the invention of products like quality and file type. Individuals that like this option are also able to benefit from discovery tools to assist establish different migration policies for mapping, filters, and schedules.
This method ought to be a great fit in case your organization has migration needs which are based on easily discoverable elements like metadata. Making the effort to optimize the migration process using fundamental discovery can make sorting your computer data much simpler following the move. Although it still isn’t an answer for surfacing dark/potentially sensitive data, it’s a particularly faster process than having a completely compliant migration.
The cloud migration choice is the slowest but the most thorough. Are you currently restricted by tight controls over sensitive or controlled data? Does all your data have to be validated and classified before moving? Concerned about passing security audits? This is actually the technique for you. This process helps organizations optimize their data.
Going for a detailed discovery approach means evaluating everything as it’s being migrated utilizing a variety of filtering tools. This enables you to tag and classify all data including what is outdated, trivial, and/or private and keep, delete, or quarantine it accordingly. Forget about dark data lurking in the depths of the cloud, with no more fretting about the compliance risks that include handling potentially sensitive data (private information, potentially damaging corporate documents, etc.).
Having a completely compliant migration brings by using it two completely different types of risks, however: the chance of taking too lengthy to migrate and consequently losing users, and the chance of letting your policies expire before you even release the brand new system for your users. There isn’t any choice to move immediately like Lift & Shift, however the tradeoff of getting all your data sorted and categorized will make it well worth the wait.
Making the Move
Cloud migrations may differ in complexity, length, and risk based on which strategy you’re going with. Should you choose choose to do fundamental or advanced discovery, though, when will be the ideal time to obtain began? Well, quite obviously, you will find advantages and tradeoffs for every stage:
- Before migration: Can’t start moving for some time, but everything is going to be caught and scanned
- During migration: Can get going, but might miss things
- After migration: Fastest but riskiest option.
Whichever strategy or time-frame you select, you’ll only have the ability to migrate along with your tools allow. AvePoint provides a cloud migration solution that enables you to uncover, migrate, and monitor your computer data all the way. Our solution makes creating migration policies simple, so we supply you with the detailed-yet-accessible charts so you are able to know everything concerning the data you’re dealing with. Whether you’re originating from legacy systems like Livelink or Lotus notes, or just attempting to change your on-prem SharePoint towards the cloud, we are able to help.
As well as, our first–class services team will help you each step on the way, particularly if you aren’t even sure where to start! Click the link to find out more.