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Office 365 offers several compelling features and abilities for information management however, whenever we talk to customers they frequently inform us they’re still approaching short. As content sprawls, users may have a problem finding relevant content, and Records and knowledge Managers might find it hard to implement and scale the policies required to reduce risk and turn into compliant. Whether there’s an over-reliance upon finish users to acknowledge and declare record content as it’s produced or uncovered—or limited choices to define global, enforceable policies that may be updated and converted into Content Types—the same challenges appear.

Cloud Records causes it to be simpler to handle Office 365 content and physical records. Rather of expecting information and records managers to understand the intricacies of SharePoint Online IM abilities, they are able to use our dedicated interface to define corporate taxonomy and classification schemes, and affiliate the best retention and disposal rules with every. Keep studying on…take a closer inspection at our platform, available these days like a SaaS application through AvePoint Online Services!

Configure and manage classification schemes to simplify information retention and disposal. Apply multiple rules to classifications, as well as set term expiration dates. With Cloud Records you are able to sync any produced terms to Office 365 Managed Metadata or sites, and offers central oversite for term enforcement. Choices to apply a whole term set, a subset from the term set, or perhaps a default term for an Office 365 location enables user input to become configured as manual or automatic.

Apply settings to Office365 locations utilizing a simple interface

Information follows a lifecycle where eventually a choice ought to be designed to retain content for that lengthy-term or delete it, if no more needed or perhaps in use. Without retention policies in position, and a method to enforce them, organizations may finish up keeping content beyond its helpful existence. This leads to, at the minimum, poor search engine results and consumer experience, at worst, compliance risk and elevated storage costs. Build business rules within Cloud Records that may manage any lifecycle outcome according to criteria that map to how you work. Since rules are applied instantly to content according to its classification, users don’t need to be active in the uncertainty!

Rule criteria

Rule actions and outcomes

How have terms been applied? What content is going to be archived or deleted? With this comprehensive, as they are reports, you receive solutions! Determine what’s approaching for doing things, check what’s happened previously, or interrogate the audit trails of products or actions by users. Don’t you need to be compliant, prove compliance with this reports to make sure record integrity.

For organizations that also operate with paper, or have to run a legacy store, AvePoint Cloud Records provides physical records management. Finish users can request use of existing files or create news ones. Records Managers can maintain full oversight of what’s happening within the physical world with built-in workflows and activity reporting.

View physical files with the SharePoint interface

Physical item management with the Records interface

By September 17, 2017, Cloud Records can be obtained for any free trial and purchase through Bring your own Office 365 account—we’ll take proper care of the remainder!

Not convinced yet? Let Cloud Records perform the talking…