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Office 365 Groups has ongoing to develop more popular then ever since its introduction. Because of so many corporations adopting this selection at work 365, it’s natural in order for there to become some confusion surrounding its functionality. Within this publish, I will compare a few of the basics when it comes to what Office 365 Groups and Native SharePoint Security groups can and can’t do.
Office 365 Groups:
The functionality of Groups connects access for multiple users across various products at work 365. Joining one Group instantly provides membership to switch, Planner, SharePoint, Teams, and much more. This will make it quick and easy to produce a connected collaboration space for several users via Office 365.
Office 365 Groups Can:
- Be utilized for a single Security Group/Distribution Group for most of the applications at work 365
Office 365 Groups Cannot:
- Nest existing Active Directory Groups in a Office 365 Group (individual people only)
- Be customized with explicit permission legal rights in SharePoint
- Link along with other Groups towards the same SharePoint Team Site
- Be utilized along with a vintage SharePoint site unless of course it’s added later
Native SharePoint Security Groups:
As it would seem, native SharePoint Security groups can only exist inside a SharePoint site. Security Groups are generally employed for more granular charge of SharePoint content.
SharePoint Security Groups Can:
- Leverage/Nest existing Active Directory Groups in a SharePoint group
- Create new groups inside a site which has different permissions in SharePoint
SharePoint Security Groups Cannot:
- Be utilized along with other Office 365 products (i.e. Exchange or Planner)
We are able to observe that Office 365 Groups are really helpful for additional broad applications across multiple products. However, it is also apparent that SharePoint groups can be very helpful in a few SharePoint-centric situations.
Another essential indicate note is when membership permissions differ between Office 365 Groups and native SharePoint.
The important thing variations pointed out above have implications about how membership is managed. When deciding whether or not to use Office 365 Groups or SharePoint Groups (or perhaps a combination thereof), the deciding factors are whether existing AD groups have to be leveraged, if other Office 365 products is going to be used, and whether you will find products in SharePoint that need separate permission management.
Office 365 Group Membership in SharePoint
Office 365 Groups People Can:
Office 365 Groups People Cannot:
- Access products that are using separate native SharePoint permissions (like private documents)
Native SharePoint Security Group Membership
Native SharePoint Security Group People Can:
- Read, edit, and alter SharePoint content.
Native SharePoint Security Group People Cannot:
- Be granted use of Exchange through the Security Group.
- Be granted use of Microsoft Teams conversations through the Security Group.
- Be granted use of Planner through the Security Group.
Office 365 Groups is a terrific way to manage access permissions across multiple services and applications within the Office 356 platform, and it is the easiest method to manage use of services like Microsoft Teams and Planner. However, for individuals customers who still depend on use of content according to AD Groups or granular permissions requirement, SharePoint permissions may also be leveraged for that content that resides in SharePoint.
For Publishing scenarios, or scenarios where content must be shared to large audiences which have existing AD groups, using classic SharePoint permissions without or with a Teams site can always function as the answer. For those other collaboration scenarios, Groups provides mix-application convenience (managing across Exchange, Teams, Planner, and so on) whilst allowing SharePoint happy to be managed additionally if needed.
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