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Understanding Office 365 Groups with the Microsoft Cloud Experts
Understanding Office 365 Groups using the Microsoft Cloud Experts

Hi ya’ll! Previously year, there’s been lots of buzz about Office 365 Groups since virtually all of the bulletins at Microsoft Ignite. When understanding Office 365 Groups, there isn’t any lack of sources that specify “Groups are shared work spaces where group people can with each other get things done“. But exactly how do Groups work, and just how can they enhance how you work?

Well…We’re here to assist!

I’m very, very fortunate to possess had the chance to provide an hour or so lengthy web seminar with a couple of my colleagues and buddies in the industry, Christophe Fiessinger from Microsoft and Jeremy Thake from Hyperfish.

Our goal is that will help you know very well what Office 365 Groups are and also the impact that activating them might have in your organization, such as the following topics:

  • An introduction to what Office 365 Groups are, the way they work, and what you’ll get whenever you set one up
  • Use cases and customer tales showcasing the best way to use Office 365 Groups to power your teams and projects
  • Prescriptive suggestions about the way your IT and governance teams can manage Office 365 within the era of Office 365 Groups

Tell us should you found this useful by ongoing the conversation on Twitter by contacting us at , @jthake and 


With Office 365 Groups, your users are empowered to operate together a lot more effectively. But how can you effectively administer and govern Groups when most controls remain for your finish users? We’re here to assist:

Come along 11AM EST on Tuesday, Feb 7 to have an interactive question-and-answer web seminar where we’ll cover:

  • Key factors when activating Office 365 Groups
  • How you can manage the different Office 365 artifacts that include Groups
  • Strategies for creating a strong Groups governance strategy
  • Solutions for controlling Groups creation, management, and finish of existence

Through the finish of the web seminar, you’ll learn key factors when administering Office 365 Groups and the way to remain in control with minimal business disruption.


Dux: Happy Tuesday, everyone. Appreciate joining us. It’s likely to be an excellent hour. I’m Dux Raymond Sy, and that i host this “Ask professionals Webinar” around Office 365 Groups. This web seminar is presented by Microsoft, AvePoint, our good buddies from Hyperfish. And, boy, this will probably be a jam-packed hour once we unpack and discover everything we are able to about Office 365 Groups.

Appreciate everything registered. We’ve over 1000 people sign up this web seminar. We’re broadcasting survive Facebook Live. For individuals which are on Facebook Live, you may still hop on and you’re thanks for visiting stay here watching that as well.

This web seminar has been recorded. All of the sources, questions and solutions we’ll provide that right after the web seminar so that you can share it together with your colleagues too. So let’s go on and obtain the show began here.

First of all, again, i’m Dux Raymond Sy. I function as the CTO of AvePoint and incredibly, very grateful and fortunate to participate this amazing ecosystem within the last 12 years approximately, to be the Microsoft Regional Director and MVP. I’m very excited to talk about the following hour with higher buddies from Microsoft, Christophe Fiessinger, as well as Jeremy Thake. So, Christophe, why do you not introduce yourself?

Christophe: Thanks, Dux, and hello, everybody. I’m Christophe Fiessinger. I’m a course Manager around the Office 365 Groups Team. And That I focus, amongst other things, Office 365 Groups to service but additionally delivering an incredible experience of Groups and Outlook.

Dux: Thanks, Christophe, and…

Jeremy: Hi, I’m Jeremy Thake.

Dux: Proceed, Jeremy.

Jeremy: Sorry, I had been jumping to begin in, Dux. Hi. Jeremy Thake here. Sometimes for an organization known as Hyperfish in San antonio. I had been at Microsoft for 3 years at work 365 and Azure space. You may have heard about me around the podcast I did previously use Richard diZerega on development. And That I was really at AvePoint before so it’s nice to become in an AvePoint Web seminar.

Dux: Awesome. Thanks, Jeremy. And There is to inform everyone, I’ve known Christophe and Jeremy for any lengthy time. And That I remember the very first time I met Jeremy. His hopes and dreams was quite diverse from what he’s doing today but it’s great. It’s all great. However with that being stated, what… Remember, Jeremy, whenever you explained you thought about being president?

Jeremy: Used to do. Really, which was [inaudible 00:02:23] in 2009 and I am not quite sure why however i kind of thought about being obama from the U . s . States and never most likely within achieve.

Dux: Hey, buddy, it’s never far too late. You’re still youthful so. So with this, let’s go on and dive onto it. What exactly we’re likely to do, I will start happens to Christophe. Christophe will perform a good overview and knowledge of what Office 365 Groups is about. How it can benefit your business. After which we’ll spend most in our time just discussing what possibilities you will find and just how we are able to help our organizations in maximizing Office 365 Groups.

And through the session, for those who have mankind has any queries whatsoever, you can pop it within the chat room, on Facebook, or Twitter and we’ll certainly reach it. So we you exhaust time, we’ll take all individuals questions and publish it on like a blog-publish, in addition to this recording too. So with this, Christophe, to you and also I’ll have you ever seize control from the slides.

Christophe: Great. Thanks, Dux. In order Dux pointed out, I needed to level set your personal designing of groups and perhaps a number of you use it today. Maybe a number of you’ve attended conferences previously and have different degree of understanding.

So, the very first, hopefully, I’ll be fairly quick and i’ll. And That I apologize since i want this to become interactive, as Dux pointed out. For this reason we’ve got Jeremy and Dux to enable them to ask me all of the hard questions and do live Q&ampA. So I will go extremely fast but hopefully, there’s lots of content. For those who have additional questions, so that as Dux pointed out, pleased to build relationships everyone across social networking varieties if there’s outstanding questions or demands as you may have.

Therefore the slide I’ll present is usually the very first section is the reason why did we build Groups and why this is… What’s all of this about in the realm of collaborations within the enterprise? After which after I’ve presented what Groups is the reason why we built it, then I’ll switch gear and talk a bit concerning the technicalities. Since my understanding is the majority of you’re really professional and technical audience. So I’ll discuss, you realize, how will you administer Groups and just how does it… Do you know the different choices to handle it in your directory etc? After which I’ll just summary with a lot more sources that could be helpful to get began on your way to leveraging Groups inside your Office 365 tenant.

So again, let’s get began. And, typically, you realize, beginning using the why, hopefully I’m preaching towards the choir. But this can be a slide we use where, you realize, collaboration has altered a great deal at work. There’s one stat about this slide that say, you realize, we have to collaborate more than ever before on projects. Clearly, greater than 5 years ago and that’s among the stats we have here.

Understanding Office 365 Groups
Slide described by Christophe about altering collaboration and Office 365 Groups.

Another factor that you’ve seen at work is there is a greater diversity than we’d previously. You realize, 20% today from the workforce consists of temporary workers for example, contractors and freelancers. And That I mean individuals individuals are not a part of your active directory. They’re outdoors from the HR world but, they’re still key people or contributors that can help yourself on projects and whatever you’re focusing on like a group.

Geography distributed, you realize, often the stats is 30% from the global workforce now’s mobile and 30% of full-time employees really do many of their work outdoors of the location. Outdoors of, sorry, the physical office that the organization provides. So again, you realize, that’s developing a need out of your workforce so that you can be mobile and work wherever they’re, and never always be relaxing in a cubicle to obtain work done.

And so the last, that is certainly important, for some people which have been within the workforce for some time is, you realize, there’s different generation, different habits, different maturities. And definitely the millennials that, you realize, would be the bulk which are arriving within the workforce really are a big pressure in driving change. And also have completely different expectations within the workforce than your house when Christophe or Dux began a few years ago. Where we obtain trained around the one-page memo to create decisions and derive consensus to carry out our day-to-day projects. So that’s only a peek at, you realize, what’s altered in the realm of collaboration.

After which the following slide discusses not just of individuals cultural changes and variety within the workforce. But in addition, there’s different needs which have evolved about how you receive work completed in a company, whether it’s small or large, whether it’s commercial, or government, or education. And, you realize, this gives, type of, a panel of a few of the key functionality or key tasks that groups need.

And something that’s typically a newcomer, that’s fairly hot and lots of individuals have questions, is that this perception of the chat-based workplace. You realize, the concept is I might possibly not have here we are at asynchronous communication and that i need rapid-fire to shuttle your house with Jeremy. And, hey, we’re both focusing on some code and perhaps the build isn’t working, or it’s breaking, and/or possibly on the code fix or change of hands before I sign in my code, yada, yada.

Office 365 Groups Explained by Microsoft, Hyperfish, and AvePoint
Slide described by Christophe “different groups have different needs”.

Clearly, mail and calendar, I do not have to introduce. It’s existed. You realize, that’s among the forms that’s existed a long. And, you realize, we still think there’s a spot for the ubiquity of email, the formality that email provides and so on.

Voice and video, that’s virtually what we’re doing today whereas we’re real-time. Clearly, we didn’t place the webcam on but it’s the most popular method of getting work done and collaborate together with your colleagues.

Co-creating content, you realize, consider it’s great, like a group, to speak but hopefully, you’re also focusing on deliverable. Whether it’s sophistication, the deliverable, the cost code, time sheet, anything. Hopefully, you’re producing something to maneuver your organization forward, whatever products and services you are offering.

Site and cms, think, hopefully, all of the ip, the deliverables, the assets that you’re producing. Hopefully, there is a existence cycle around you and it manage individuals and consider that bubble answering that require.

And enterprise social, it’s something, you realize, that’s risen. You realize, it began about eight years back, the whole perception of trying through the organizations. You realize, you’re breaking silos. No matter if you are a brand new hire or maybe you’re obama, if you are in engineering or sales. But various topics that spans your whole organization in which you want everyone’s potential eyes, and opinions, and concepts, and make certain everybody notices or potentially can offer help.

Now additionally to individuals different needs that groups have today, there’s certainly additional challenges that you’ve seen and, you realize, siloed apps create friction. You realize, you’ve different notifications, different credentials, different security and compliance. And That I know most likely lots of you suffer from that on the day-to-day basis. And frequently going hands with this is that this perception of shadow IT. That is, hey, an worker today with any device, you realize, their most favorite iPhone or whatever smartphone they have, they are able to pretty much… When the tool that’s supplied by the business doesn’t fulfill their demands, they are able to virtually download the application of preference they think meets their need, and enable their colleagues and contractors, and do their business without asking anyone’s approval. Certainly [inaudible 00:09:58] in our employers realize it. Which is certainly challenging within the enterprise today, again, using the proliferation of smart device.

Now, this leads us in to the next slide, that is okay, what exactly are we doing in Microsoft from your Office 365 perspective, that is our productivity suite? And may everyone still hear me?

Dux: Yes, we are able to hear you.

Christophe: Hello, hello?

Dux: Loud and obvious. Hey, Christophe, we are able to hear you loud and obvious.

Okay. So while, I believe, Christophe is signing in, I believe just to get on where he’s choosing this. Comes from a Microsoft perspective, Office 365 as you’ve seen within the last 5 years, I believe, is when old Office 365 is. Is supplying lots of different methods, and tools, and abilities to addressing needs or types of different categories of people.

Lately, we had Microsoft Teams. We’d an excellent blogpost about this. We’ve great web seminar about this to supply that gap around chat-based workspace. You realize, Microsoft continues to be leading and ongoing to take a position around mail and calendaring through Outlook and Exchange Online. And you’ve seen the development and innovation around Skype. Probably the most exciting things around Skype, mainly in the Office 365 GovCloud a week ago or… Yeah, it had been last couple of weeks days ago was officially… The E5 has become formally available, the E5 SKU for that GovCloud which, clearly, Skype is a huge some of it for voice communication.

Content and co-creation, with Office 365 Pro Plus both around the desktop for Office as well as clearly online. The opportunity to co-create quite happy with different abilities for example co-authoring or perhaps jumping into teams and dealing on documents. And then on, we’ll talk much more about Groups. The opportunity to focus on quite happy with Groups, and Teams, and SharePoint, and OneDrive. All that’s been certainly provided through the platform.


Editor’s Note: Another free web seminar for you to understand from Microsoft, Dux, and Avanade about Microsoft Teams, Office 365 Groups versus Teams, so when to make use of Office 365 Groups versus Team sites.

https://world wide web.avepoint.com/blog/strategy-blog/microsoft-teams-web seminar-2016/

Understanding Office 365 Groups vs Microsoft Teams


With sites and cms, SharePoint that has been around for some time. However the continuous innovation with that using the recent announcement from the modern Team sites and also the SharePoint development framework therefore we could enhance that…

Christophe: Okay.

Dux: Hey, Christophe, you’re back.

Christophe: I’m back. Sorry about this.

Dux: Okay.

Christophe: Yeah, are you able to hear me?

Dux: Yeah, we are able to hear you and also then enterprise social… I type of experienced the various choices Microsoft has. I ended in the enterprise social.

Christophe: Okay. And So I apologize for your. We visited a plan b and traditional landline. So, hopefully, Dux presented my slides but seriously… And So I spoken concerning the why and, you realize, here’s how we’re addressing individuals different needs for various groups. And, you realize, we’ve spoken about chat-based workplace. And consider a Microsoft Team, which we simply announced last November, which we’ll release the very first quarter of the year.

Clearly, mail and calendar, you realize, consider Outlook and all sorts of its endpoints where it’s the wealthy desktop, the browser form or even the mobile application. Think voice and video to deal with that require or option would be clearly Skype for Business. Co-creating content, consider Office Pro Plus that is or desktop apps, you realize, streamline for your favorite device for a moment. Or this other browser version over desktop apps.

Office 365 Groups Explained by Microsoft, Hyperfish, and AvePoint
Office 365 Groups are equipped for the initial work type of every group.

After which to keep all of the content, you realize, the answer for that’s SharePoint. I wish to stress that because sometimes people confuse OneDrive for business. So essentially, we are saying OneDrive for Clients are more for use on your file while you can perform some lightweight collaboration. But [inaudible 00:13:58] through enterprise cms and also the rigor that typically a business needs, the solution to store your articles is within SharePoint online.

After which enterprise social, you realize, we’ve acquired Yammer, I believe, almost 5 years ago. And, you realize, that’s our means to fix achieve to the enterprise. And, you realize, wherever there exists a community of great interest, or perhaps a community of practice and you need to tap the collective understanding then for your, you realize, the sweet place would be to leverage Yammer.

Now, all individuals services and applications are made on the common fabric and that’s exactly what the Office 365 Groups provide. You realize, it offers a superior the opportunity to move from one application to a different having a single membership over the suite.

Now continuing to move forward to double-click what Office 365 Groups is, allow me to again explain. Since sometimes, I visit a little confusion of individuals confusing the membership service around the individual application. Which slide provides you with just a little overview where, you realize, again Group is really a membership service. So typically, you consider the existence cycle a person is available in. You realize, Groups is self-service naturally plus they begin in the application of preference, whatever they’re attempting to do. They are able to begin in Teams, they are able to begin in Outlook, they are able to begin in SharePoint. Soon, they’ll have the ability to begin in Yammer or they are able to already today leverage Planner, for example. Plus they produce a group within individuals apps.

Office 365 Groups Explained by Microsoft, Hyperfish, and AvePoint
Christophe explains what goes on whenever you create a workplace 365 Group.

What goes on within the back-finish is we’ll really create a call to Azure Active Directory where we create that container, the group. And, you realize, it features a name, it’s descriptions, it features a emblem. And most importantly, it features a group of people and, you realize, there’s two kinds of people. There’s just proprietors, typically the one who produced it and people included in the group. And when that’s produced, then, you realize, you are able to use the applying again that you simply began and return about doing all of your business. Whether you’re utilizing a Board and Planner to complete whatever breakdown structure of the project or wherever you begin some back-and-forth chat in Teams and so on.

So that’s our prime level. Clearly, this occurs within minutes and again, what I wish to stress is don’t confuse Groups to service around the individual application which are built on the top of Groups. And that’s what sort of like the foot of the slide stresses. You realize, buying one identity for that Groups. The Actual is Azure Active Directory and contains all individuals qualities also it type of will the handshake with the application. You realize, if you’ve produced an organization in Outlook and you need to store content, then within the backend, we’ve already provisioned a complete team site for your group. To ensure that, you realize, when you are prepared to upload a document then that can be done, and also you don’t need to bother about allowing the team site or the other way around. That’s what we should mean by some sources.

So that all individuals Groups obtain a common group of sources whether it’s a SharePoint team site, or OneNote to complete note-taking, or whatever ideation, all of the great steps you can take with OneNote. You realize, a typical group of project management software tool that is Planner and, clearly, different group messaging options whether you’re using Outlook, Teams, or Yammer.


Editor’s Note: for those who have questions regarding Microsoft Teams, you aren’t alone. Take a look at our faq’s “FAQ” blog from our web seminar with Microsoft’s Matt Berg, Avanade, and Dux.

https://world wide web.avepoint.com/blog/technical-blog/microsoft-teams-faq/

Understanding Office 365 Groups vs Microsoft Teams


Another point is there’s some loose coupling. Then when you develop things your house you develop a group site, there is… You realize, it isn’t immediate but there’s some latency between the rest of the workflows or provisions. You are able to start your company to utilize SharePoint and hopefully, shortly after that, you have to SHAREit inbox if you wish to start emailing the particular groups. Which there’s constantly that backwards and forwards between Azure Active Directory and all sorts of workload based on what you’re doing using the group. So that’s our prime degree of Group membership service.