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With Microsoft’s recent announcement that Exchange 2010 stop receiving support on The month of january 14, 2020, many organizations have found themselves scrambling to upgrade. Fortunately, upgrading towards the cloud doesn’t need to be as daunting as it can appear initially blush.

Migrations to Office 365 are 90% planning and 10% execution. Deeply knowing and being aware of what data you have to migrate is essential if you wish to help make your transition to switch Online as smooth as you possibly can. To assist with this, we’ve compiled probably the most important questions and factors that each IT admin should know before beginning the migration process. Let’s dive in!

Data Discovery

As alluded to above, the initial step in almost any effective migration would be to determine why and what you’re moving. Creating a strong timeline and hang of goals relies upon nailing lower these details. Throughout the data discovery phase, think about the following questions:

  1. The reason for moving this data?
  2. Which platforms would be the source and destination?
  3. Where geographically may be the source and destination?
  4. What’s the amount of data within the atmosphere? Will the destination have to be notified concerning the migration?
  5. Are you currently moving all your data?
  6. How’s the level of data distributed? How big would be the emails/email chains?
  7. What’s the item count from the data to become migrated in the source atmosphere (mailboxes, calendars, tasks, etc.)?
  8. Is the information in scope essential to migrate? Why? Are versions needed? Why?

Migration Hardware/Architecture/Modern Authentication

The actual technologies supporting the migration are simply as essential as data discovery. After understanding your computer data, it’s time for you to make certain you will find the sufficient horsepower emigrate it. Figuring out the size of those sources is essential to meeting individuals tight deadlines. A different way to mitigate throttling is as simple as meeting guidelines for authentication by having an application profile. Further factors include:

  1. What sources are now being allotted for that migration (quantity of servers, server version, server resource specifications, etc.)?
  2. Are the sources enough emigrate the information on time?
  3. Where would be the migration servers? (On-Premises? SaaS? Why?)
  4. Where would be the migration servers geographically located? (Which data center?)
  5. Would be the migration servers within the most optimal geographic location? When they are inside a data center nearer to the origin or destination?
  6. The number of people of the team are allotted towards the migration? Is that this sufficient?
  7. Do you know the agent/server specifications?
  8. The number of service accounts are now being provisioned? Perform the service accounts use MFA? (If that’s the case, we advise leveraging an application token.)
  9. The number of service accounts/application tokens are suggested? Why?

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Obstacles and Bottlenecks

It’s usually better to be overprepared than underprepared. You’ll need a concept of how rapidly your migration team can slowly move the data under consideration and arrange for possible delays or unforeseen issues (whenever they arise). Identifying possible obstacles prior to the migration process begins can result in a far more realistic migration time-frame and much more comprehensive resource management plan. Think about the following questions when planning:

  1. So what can potentially cause a hurdleOrbottleneck? (Consider network quality, resource limitations, time, source and destination rate limits, migration architecture, etc.)
  2. How can you identify them? (Pilot migration? Testing? Pre-migration planning?)
  3. Which bottlenecks are identified inside your pre-migration plan?
  4. So how exactly does the pre-migration plan address the obstacles/bottlenecks?
  5. How can you handle accessibility source and destinations throughout the migration? Organization the origin read-only?
  6. How can you handle unsuccessful products? (The suggested best practice would be to run an incremental migration a couple of occasions and watch for consistent failures from the specific item(s). Then investigate why they unsuccessful, when they were likely to fail, and when these were identified within the pre-migration plan.)
  7. Will the destination experience latency when populating migrated products? (Office 365 can require 24 hrs to populate Teams/Groups/Planner.)
  8. Where hrs may be the migration likely to be running and what else could you expect from running the migration over these hrs? When is the greatest performance expected for your region?

Exchange Online Migration Management

Basically we all want a 1-size-fits-all migration management strategy, it is not always achievable. Planning who accounts for which tasks like testing, monitoring, and support are practices which lead to obvious communication and faster resolutions. In this planning phase, think about:

  1. Will the migration team understand these potential bottlenecks/obstacles?
  2. May be the migration team prepared/outfitted to respond to the identified possible issues?
  3. So how exactly does the migration team intend to handle unforeseen issues?
  4. May be the migration team outfitted to recognize and connect ecological issues? (Consider network, resource, connection, source and destination environments, unsupported functionality, service accounts, throttling, etc.)

Building Migration Plans for Exchange Online

When building plans, it’s better to think small. If one makes small plans, then you definitely boost the speed where the general migration is going to be completed. Another advantage of small compartmentalized plans is when one plan has speed bumps, all of your migration won’t be affected. By doing this, information is always relocating to your destination. Make sure to consider:

  1. May be the migration likely to be in waves? Why? How will it be damaged lower?
  2. What’s the amount of data being migrated within the plan’s scope?
  3. The number of products have been in the plan’s scope?
  4. How’s the information in scope distributed? Which containers/users convey more data than the others within the plan?
  5. If this should plan be damaged lower into smaller sized scopes/plans?
  6. What is the spot for the information to get in the destination? Are mappings needed? If that’s the case, could they be user or domain mappings?
  7. The number of Agents ought to be employed for the program? (Consider data volume and item count)
  8. Perform the sources allotted offer the plans configured?
  9. Should the plans perform an agenda?
  10. Will the plan’s scope have customized features?
  11. Will the plan contain data which isn’t supported? (Bear in mind the migration team accounts for finding and addressing this prior to the migration.)
  12. Was any unsupported data discovered? (If that’s the case, contact AvePoint to go over alternative methods to migrate this data.)

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Additional Pre-Migration Factors

And lastly, listed here are a couple of loose ends that should be included in your pre-migration plans:

  1. Which migration team member accounts for what?
  2. When is the greatest time for you to start the migration?
    • What day?
    • What time? Could it be peak consumption hrs for your region?
  3. May be the migration tool operational?
  4. May be the source and destination prepared to begin?
  5. If the finish user’s access be restricted throughout the migration? If that’s the case, should restriction be towards the source or even the destination?
  6. Would be the source and destination accessible through the service account, or perhaps is the application token still valid?
  7. Would be the plans correctly configured?
  8. Possess the mappings been checked?

Final Ideas

There isn’t any denying the leap from Exchange 2010 to Exchange Online is really a substantial one. Like I pointed out at the beginning of this listing, moving in having a well-established plan’s 90% from the fight here. If you wish to move all your mailboxes, calendars, tasks, and messages over easily probably the most effective approach would be to initial step back and understand what you’re moving, when you’re moving and just how you’re moving. A great time for you to comb with the data and eliminate anything you might not have to move.

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