I’m Purple Zhang, a senior marketing specialist located in the AvePoint Changchun office in China. My responsibilities include marketing data analysis, internet marketing asset production, and regional marketing support.
Because of the COVID-19 outbreak following a Spring Festival, we’ve been temporarily forced for you to use home in order to avoid the chance of contracting and distributing herpes throughout our community.
For organizations thinking about similar containment measures, I needed to make sure everybody that working at home could be “business as usual” according to my experience.
With the proper technology and process support structures in position (that we will detail below), my colleagues and I’ve been in a position to stay healthy and safe without our daily operations missing a beat.
Office 365 Is Important to Working At Home Productively
Our local offices quickly taken care of immediately the outbreak by organizing a work at home agenda for our colleagues in the area. Our general managers and company directors are carefully monitoring the status from the coronavirus and also have extended time we’re for you to use the place to find ensure everyone is comfortable and safe.
Simultaneously, our IT team has built today’s workplace technology infrastructure and necessary devices (e.g. cellular devices and laptops outfitted using the full Office 365 suite) for those employees to operate and collaborate as effectively as you possibly can when operating remotely.
A couple of years back, just before our digital transformation, our existing infrastructure will not have had the ability to scale and take care of our colleagues working at home and connecting to company systems via Virtual private network.
Today, we’re leveraging Microsoft Teams to operate collaboratively and seamlessly with this global colleagues, customers, and partners. It isn’t overstating items to state that Office 365 and Microsoft Teams happen to be necessary to maintaining business continuity throughout the outbreak.
The Way I Stay Productive Working at home with Microsoft 365
Like a marketer using a global team, it’s essential for me to understand the most recent developments within our company and also the most up-to-date info on the marketing strategies we’re employing.
Office 365 provides me with the chance to invest time dealing with colleagues using their company offices on a number of mix-functional daily tasks.
An Average Day
Every day I’ve spent working at home has began by doing marketing-related conversations via our Marketing team’s funnel in Microsoft Teams.
Next, I’ll join online conferences with this global design or web tech teams to go over new ideas or existing difficulties with projects we’re focusing on.
Any feedback from individuals teams is going to be distributed to the APAC team via a Microsoft Teams meeting to make certain the neighborhood Marketing team is on a single page.
After we obtain the final solution approved by our corporate Marketing team, all regions will execute demands with the SharePoint task list embedded as a tab in Microsoft Teams accordingly.
Empower & Believe In Employees
To provide us the versatility we want, AvePoint made the decision that individuals working at home because of COVID-19 could work once we want as lengthy as it’s for eight hrs each day. We leads handle this by setting daily goals and having faith in their team people to accomplish the duties that they’re assigned.
However, there are lots of factors that may affect results when working at home. Getting together with family, the possible lack of a proper atmosphere, and household distractions all have to be considered when attempting to handle homebound employees.
In connection with this, OneNote continues to be crucial for all of us during our time from the office. The Marketing Team continues to be utilizing it to keep an eye on daily tasks so managers can certainly view their overall status and submit useful comments. Even better, all of the operations via OneNote could be marked as author names, which makes it especially simple for they to keep an eye on things.
Utilizing a proven method helps us accomplish two times just as much with half your time and effort. By having the ability to keep an eye on everyone’s task status, team leads can easier assist everybody whether or not they’re within the same room or otherwise. Observing how lengthy certain tasks take also enables results in offer relevant advice and note areas for improvement and places that employees stand out.
Stay Updated, Wherever You’re
AvePoint is really a global organization with around 1,600 employees. Within-person training possibilities cut short through the coronavirus epidemic, educating new AvePoint employees in affected regions can be tough.
Thankfully, Yammer keeps information distribution consistent and simple to follow for everybody. Our colleagues from around the globe can publish various training documents, webinars, live stream quarterly town halls, and we all can absorb that information straight from our homes.
Although we have seen this news from company executives like CMO Dux Raymond Sy, but we may study from (and simply communicate with) subject material experts at any degree of the organization through that one interface.
For instance, the neighborhood marketing team lately met up for the quarterly all-hands meeting to talk about the most recent product updates, sales promotions, team news, and highlights and lowlights of history couple of several weeks.
We usually all gather within our regional offices of these, however this time everybody met up online for among the best all-hands conferences we’ve been on a lengthy time.
Interactive video via Microsoft Teams managed to get simple to communicate easily with everybody, so we required benefit of the blurring functionality in Teams to help keep our homes private and remain centered on the speaker.
Following the meeting, feedback was collected via a Microsoft Form, eliminating the necessity to by hand collect from and speak with each and every participant.
When it comes to global collaboration, charge management team in Marketing includes a routine bi-weekly global meeting where we report various campaign performance stats towards the worldwide corporate team.
Because of the time difference, it’s held at 10:30pm CST (China Standard Time) every Wednesday night. Thankfully, Outlook always jogs my memory by popping a indication 15 min. in advance.
It just takes just one click from the hyperlink within the email to become taken straight to the meeting in Microsoft Teams.
Attendees prepared ahead by summarizing all of the campaign types and stats they desired to discuss within the meeting OneNote. This managed to get simple to rapidly feel the performance of every campaign with this worldwide colleagues executives were even in a position to rapidly comment highlights and lowlights within the notes for future reference.
Whenever we initially began getting these calls, the very first couple of minutes were always focused on updating our overseas colleagues using the COVID-19 situation in China. It had been a little method to keep one another knowledgable, however it still helped me glad so that you can share information and receive advice so easily with today’s technology.
Our VP of promoting, Julie Liu, still is out of her method to take that point and ensure there aren’t any cases one of the Chinese employees. She stated it best when she expressed how glad she’s that everybody could work remotely and the team’s productivity going strong.
The Way It Feels for you to use Home Following a Month
Although it seamless comfort to remain productive and lead at home, you will find certainly challenges.
Feb may be the shortest month of the season, but working remotely because of its whole managed to get seem like a long undoubtedly. The majority of my colleagues would honestly love to return to their offices and collaborate personally rather of internet.
Meanwhile, though, it’s been amazing seeing precisely how well everybody has had the ability to adapt currently of these crisis.
Parents and grandma and grandpa used time to babysit and do tasks throughout the house while working, while some used the flexible work hrs to participate classes on the web to enhance their professional skills.
Some took time to hone vocabulary skills, yet others have leveraged time to enhance their own health by learning new recipes and regular exercise.
We may have forfeit face-to-face communication, but we’ve acquired the silver lining more time to pay attention to self-improvement. No discomfort, no gain, right?
Facing This Concern Mind-On
As Alibaba Chief executive officer Daniel Zhang told investors on the recent earnings call, “The crisis is an extremely, huge challenge for the society, [it gives people a] opportunity to try a different way of just living and new method of work.”
This couldn’t become more true. COVID 19 gave us challenging to beat, and we’ve been successful by using Microsoft 365 to keep productivity and efficiency.
Though we’ve needed to cancel many in-person occasions, we could turn that around by generating more webinars, virtual labs, and boosting our overall quantity of leads by concentrating on digital space more than ever before.
The COVID 19 also gave us time to stick with family and don’t forget just how much existence ought to be treasured. As my Japanese friend Aya Ogawa stated on Teams eventually, “If we could’ve predicted the condition, only then do we would’ve known how you can get ready for, treat, and fight it. It’s absolutely nothing to be panicked and also over-worried about.”
Within the finish, it’s the world, our history, and society regardless of what challenges may part of our way. A long winter will ultimately finish, and may spring be far behind? We’ll just stay relaxed and bear on!
I really hope everybody their and families stay safe and healthy!