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There is a lot which goes into effectively while using collaboration options that come with Office 365, and Outlook and Microsoft Teams
Leveraging Outlook
Jorge began the session off by explaining how Outlook displays email. Users will invariably see their emails grouped in 1 of 2 primary groups: “Focused” and “Other.” Your email categorized as “Focused” would be the kind you appear at regularly, whereas individuals marked as “Other” would be the kinds you’re less inclined to find essential.
Then he covered certainly one of Outlook’s most important features: the leveraging of Advanced Threat Protection for email. Outlook takes any attachment or link you may have and runs it via a virtual machine. Whether it doesn’t take a look at, it provides users an alert message alerting them the link may not be safe to gain access to. This key feature works all through Office 365.
Outlook also is able to surface helpful information for users. Jorge shown the best way to hover more than a person’s portrait to determine an info card in it all operated by Microsoft Active Directory. Including their status (Available, Busy, Away, etc.), email addresses, telephone number, LinkedIn, etc.
When it comes to connectivity with other applications, Outlook enables you to definitely have an invitation to some Microsoft Teams meeting together with a dial-in number, a toll number, along with a dynamic conference ID number. Outlook may also be associated with OneNote to produce persistent meeting notes that may be distributed to everybody in the same via email for convenient collaboration.
Searching for any detailed summary of Microsoft Teams and Outlook? Read this publish: Click To Tweet
Productivity in Microsoft Teams
Following an introduction to Outlook, Jorge went over why is Microsoft Teams so helpful for productivity and collaboration. He broke this lower into five sections:
The Game Feed
Here you can observe all you need to communicate with. Whenever someone tags you inside a publish or likes your messages, it’ll appear within chronological order.
Chat
Microsoft Teams chat is really a persistent messaging service (something users have wanted from Skype for Business for any lengthy time). It enables you to definitely think back and find out a complete good reputation for all you spoken about with anybody (the chat logs are kept in Exchange mailboxes). It’s an excellent choice for individuals searching for something rather less cumbersome and much more direct than email.
Phone
Like Skype for Business, Microsoft Teams may be used to make telephone calls without requiring a telephone service. It’s even more than an easy telephony option, however. For example, if you are on mute and begin speaking, Teams notices and appears an indication message to show you. Another helpful call/video call
- Keeping an organization chat going in the middle of a celebration call
- The opportunity to share content throughout a call (screen discussing, discussing a document, a PowerPoint, etc.)
- Using AI to blur out a user’s background during video calls. (This isn’t presently within the GCC during the time of writing)
Channels
Every Team consists of different channels. Channels function as a terrific way to have threaded conversations. Conferences could be scheduled inside a funnel, and recorded conferences can also be viewed there too. Jorge pointed out that people will be able to look for specific presenters inside a recording later on.
Teams channels have tabs that may feature different applications. One of the most relevant examples may be the data analytics tool PowerBI. It takes huge amounts of data and transforms it into interactive visualizations.
Another helpful tab is Planner. Users can make tasks, assign these to people,
Conferences
Conferences in Microsoft Teams let meeting organizers see everything they require in one location. Including:
- A summary of attendees
- Who declined
- Who recognized
- The information from the meeting
- The timeline from the meeting
Additionally, Microsoft Teams lets users dial into conferences, join directly within the client or perhaps make use of a mobile phone for access. Conferences also provide the presenter the opportunity to mute users and disable cameras much like Skype for Business.
Delve
In conclusion, Jorge spotlighted the effectiveness of Delve. This productivity tool provides you with smart insights into the way you work to help you optimize your workflows. What this means is demonstrating everything from a ratio of conflicting appointments booked to how frequently you multitask during conferences. The opportunity to see group analytics is going to be added lower the road.