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All organizations–even probably the most rigorously governed–can take advantage of an evaluation and consolidation of cloud services. Consolidating cloud services is sensible across many dimensions. Reducing price is the simplest help to cite, so we begin with financial savings before moving onto a broader search for benefits with increased importance than cost.
1. Financial Savings
Consolidating cloud services can frequently slash costs in two. For instance, organizations using Dropbox for Business in parallel with Microsoft 365 pay $20 per user monthly for that file sync and share abilities in Dropbox, as well as $35 per user monthly to have an Office 365 E5 license. Eliminating Dropbox by moving file sync and share to OneDrive and SharePoint represents a saving of 51% per user migrated.
Like a home example, whenever we (AvePoint) investigated the charges i was having to pay for conference calling services in parallel towards the abilities in Microsoft 365, we found we’re able to save $400,000 each year just by in what Office 365 already offered. Which was greater than a 60% decrease in our annual cost by just consolidating two to 1.
Conserving the price front is about being prudent in using business sources and reducing and minimizing wasted expenditure. Financial savings may also release expenditure that’s being unnecessarily allocated to duplicate services to be able to fund more valuable services which have formerly been short-altered or from achieve.
2. Improved Consumer Experience and Reduced Complexity
Cloud consolidation into Microsoft 365 offers an improved consumer experience by reduction of complexity within the variety of tools employees use. Services in Microsoft 365 are made to interact in the get-go, with Teams to be the premier illustration of how Microsoft enables the aggregation of SharePoint, OneDrive, Planner, calling, and chat abilities (plus much more) in one integrated service.
Services which are created to interact enable integrations for example linking Outlook and OneNote, moving an e-mail thread from Outlook to Microsoft Teams for wider conversation and discussion, along with a unified search experience while using new Microsoft Search.
Employees don’t need to find another application to unify multiple, disparate services, and adoption now is easier because learning acquired about one tool in Microsoft 365 carries across with other tools within the wider platform. Mix-team encounters are improved too, since different teams use common tools—e.g., Microsoft Teams, Yammer as opposed to a wide disparity that embrace different interfaces, approaches, and architectures.
3. Reduced Information Risk
Information risk is reduced with cloud consolidation, because consistent approaches can be used as identifying sensitive data, classifying content, and blocking inappropriate discussing or distribution attempts. With less cloud services being used, you will find less data repositories to handle and secure and less services that may be breached.
4. Reduced Attack Surface
Cloud consolidation cuts down on the attack surface open to malicious internal and exterior actors. Less services, less apps, and less vendors mean less vectors for attack. Common attack types include compromised accounts (frequently via phishing attempts or brute pressure password attacks), distributed denial and services information attacks, the exploitation of vulnerabilities in security settings and application code, and misconfigured access legal rights.
In the finish during the day, in case your organization doesn’t store data inside a particular cloud service, it can’t be breached or compromised there. Gartner’s view, mentioned in 2015, is the fact that 95% of cloud security failures would be the customer’s fault, and reducing cloud services being used is really a strong method for mitigating fault.
5. Reduced Complexity for this Management and System Administration
As more cloud services are utilized, someone needs to manage and administer access legal rights, ensure appropriate data protection, configure security needs, and meet compliance demands.
Consolidating cloud services to Microsoft 365 cuts down on the disparity, complexity, and deviations across services. Less services have to be tracked via audit logs, alerting mechanisms, and notification engines.
It’s also much simpler for a corporation to employ cloud professionals with knowledge of Microsoft 365 when compared with finding professionals with competence and talent across multiple cloud services.
Find out about other critical advantages of cloud consolidation by installing the entire ebook here!