Posted on
office 365

Determined to maintain your organization’s data safe? Download our free Office 365 Backup Guide for expert strategies.

Because data isn’t tangible, it may be simple to lose. Actually, many reasons exist loss of data can happen, from simple finish-user misclicks to more sinister network breaches. Companies usually have to use their data repository to recuperate information when there is a loss of data event like:

  • Technical insights or glitches
  • Rogue IT admins
  • The accidental deletion of information
  • A cybersecurity breach

Technical Insights or Glitches

While glitches have become less frequent as technology evolves, they are doing still happen. The customized options that come with Office 365 offer lots of benefits, but custom designs,
solutions, workflows, branding, along with other modifications to user-facing sites introduce the
possibility of technical problems and glitches. What this means is personalization might need to be
folded back once errors have been discovered.

Loss of data by technical fault may also be brought on by software and hardware failures,
firmware bugs, data corruption, and losing power. These problems could be
unpredicted and unanticipated, apparently occurring from nowhere thus, the result is that companies aren’t well-ready to get over them.

In addition, technical difficulties could affect not only data. Depending
around the system affected, loss of data can lead to hours–in certain cases, even days–of downtime. Disaster recovery plans are required to arrange for redundant systems in addition to redundant data when the worst should take place.

Rogue IT Managers

IT staff would be the gatekeepers towards the data repository where information is stored. However, a
disgruntled IT manager could intentionally delete or steal information anytime. The reason behind this kind of loss of data can run the gambit from intentional corporate espionage to opportunistic those who sell corporate data for material gain.

Managers have plenty of control of company data and, whilst not
common practice, can download personal copies of information and delete the organization files. With regards to data management, businesses–unfortunately–need to think about all potential threats, both externally and internally.

Wondering the most typical ways organizations lose data? Read this publish: Click To Tweet

User Error/Accidental Deletion of information

User error has lengthy been probably the most common reasons for loss of data. Employees can certainly delete data and conversations in SharePoint, Office 365 Groups, and Microsoft Teams, as well as overwrite versions of existing data. That is why it’s vital that you keep an eye on data and monitor future discovery demands. It transpires with nearly everybody sooner or later.

Users may also be culprits with regards to unintended data leakage while
taking part in shadow IT. Even though many apps and services are helpful and do indeed help employees do their jobs better, these power tools aren’t inside the safe place of the organization network. Which means outdoors services are unchecked and unmonitored. Users could unwittingly put sensitive company data in danger while simply attempting to improve their own efficiency, creativeness, or productivity.

Users possess a practice of working round the solutions supplied by IT, meaning data
that will ordinarily participate the organization understanding repositories (SharePoint sites, Office 365 Groups, newsfeeds, etc.) are increasingly being kept in personal mailboxes and OneDrives.

Don’t forget forget how easy it may be to get rid of this data too when an worker retires or leaves the business, OneDrive and Exchange data could be easily wiped out by simple retention policies, frequently inducing the lack of valuable information.


If user error is easily the most common offender of information loss, cybercrime is easily the most frightening. Cybercriminals are usually:

  • Profit-seeking thieves
  • Adrenaline-seeking online hackers
  • Strategy-seeking nation-states

Their attacks are available in great shape too. Targeted, personalized email scams (known as
phishing) can fool finish-users into hitting a dubious link or opening an infected
attachment. A number of these emails are actually gateways to ransomware.

It is really an excerpt from your Office 365 Backup Guide. Want to understand more about potential threats for your data and the way to safeguard against them? Download the entire version here!

Searching for additional expert Office 365 backup advice? Sign up for our blog!