Wish to enhance the Teams usage inside your agency? Take a look at our free web seminar “Beginner to Super User: Top Ten Microsoft Teams Tips” today!
It is really an Ignite the Tour session recap. Read our other recaps below:
Throughout the Ignite the Tour session “Managing Microsoft Teams Effectively” by Microsoft Teams Product Marketing Manager Sankalp Jain and Microsoft Teams Engineering Sr. Program Manager Rima Reyes, the 2 walked attendees through everything government admins have to know regarding what controls are for sale to personalize and regulate Teams inside their agency’s tenant.
Sankalp and Rima kicked things served by the fundamentals: Teams is straightforward for this and secure for everybody, and only through effective Teams management will users acquire the best experience for users also it. When considering Teams governance, three tips spring to mind: architecture, security and compliance, and manageability.
Microsoft Teams includes Office 365 services like SharePoint and OneDrive for Business, which enables abilities for example chat, conferences, and calling with everything else built upon Azure.
Where’s Teams content stored? Well, that will depend. For instance, Teams files are kept in SharePoint, whereas chat files are kept in OneDrive for Business. Images are kept in Azure, but they are then ingested into Exchange to allow compliance. Before you decide to setup your security and compliance controls, it’s vital that you understand where all of your Teams information is stored.
Security and Compliance
With regards to Microsoft 365 Government, you will find three environments for compliance options: GCC, GCC High, and DoD. To be able to manage Teams effectively, it’s important to understand the safety and compliance controls for the specific atmosphere and the way to work within these to satisfy the needs for the agency.
When it comes to information governance, retention policies are extremely simple to create for the Teams it’s as simple as entering the admin center and proactively deciding whether or not to retain your articles, delete your articles, or both.
Enabling holds helps to ensure that even when your users delete or edit messages, copies of this content are maintained and obtainable in an eDiscovery search.
An eDiscovery search is the procedure of identifying and delivering electronic information you can use as evidence in potential law suits for Exchange, OneDrive, Microsoft Teams, SharePoint Online, and OneDrive for Business. You may also keep an audit log to trace user and admin activity across Office 365.
You’ll should also make sure that you’re managing risk through supervision settings that capture worker communications for examination by designated reviewers.
Sankalp and Rima also noted that third-party apps are actually obtainable in the GCC. Permissions policies and hang-up policies of these can be simply configured within the Microsoft Teams Admin Center.
To be able to showcase these apps making them obtainable in your Teams tenant, you’ll first have to toggle apps “on” since they’ll be off automatically. After that, you are able to set which apps you want to block and permit out of your tenant. You are able to pin your apps towards the application bar in Teams and add users specific to some certain application policy.
Managing your Teams effectively means admins have to know what controls and settings have to be in position, from onboarding to day-to-day management and all things in-between. When it comes to onboarding particularly, it’s advised that admins:
Ready Your Atmosphere
- Look at your environment’s readiness for Teams
- Ready your organization’s network for Teams
- Find out about the advantages of installing the desktop, web, and mobile clients
- Consider undergoing Teams administrator training
Assign the best Admin Roles
Learn to Use Microsoft Teams
Microsoft also provides a number of designated places by which to manage their goods. A few of these range from the:
Microsoft 365 Compliance Center and Microsoft 365 Security Center for security and compliance across Microsoft 365 (e.g. retention and eDiscovery).
Azure Active Directory Admin Center for Office 365 Groups, identity, licenses, and access across Microsoft 365 (e.g. Group policies for naming, expiration, etc.).
Still seem like you’ll need some assistance with Microsoft Teams? Microsoft offers a lot of sources to help you in effectively managing Teams inside your Government agency. Give these a read and seem off within the comments for those who have any extra questions.