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Wish to keep close an eye on your computer data when relocating to Office 365? Find out how within our approaching virtual lab “Planning for Office 365: Managing Content On Your Migration.” Register here!


Note: This publish is dependant on a web seminar by Hunter Willis and Adis Jugo. You can view it on-demand here.

Having a major Office 365 migration project isn’t any simple task. Before getting began, it’s necessary to understand just what the move entails, what challenges you may face, and also the best ways of overcome individuals challenges. Within this publish, we’re going to talk about:

  1. The significance of assessing your computer data in advance,
  2. Why a highly effective governance strategy is essential, and
  3. Methods to increase Office 365 adoption inside your organization.

1. Assess and Adjust

You cannot correctly plan a migration unless of course guess what happens you need to move where it’s likely to go. What exactly are your users and organization really using every single day? Exactly what do you really have to keep?

Surprisingly, this stuff are often just a part of the quantity of data within the atmosphere you’re moving from. The remainder of it’s known as dark data, and that’s usually as much as 80% from the information you’ve stored.

Figuring out what this data is really where it’s located could be tricky with no proper planning and tools. But discovering what types of files you will possibly not wish to bring along with you (video clips, private information, and other things) is essential.

For this reason we strongly advise against conducting a “Lift and Shift” migration if you’re able to help it to. Rather of simply taking all your data and moving it over as-is, consider conducting a content-level analysis at the minimum to determine what sort of content you’ve where it’s. Actually, AvePoint provides a file-level analysis where one can:

  • Get detailed reporting overall structure of the data farm or file server,
  • Uncover age your files,
  • Scan within your files and discover for those who have any sensitive content that should be migrated more carefully, and
  • Uncover any information which should be deleted which means you don’t need to bother about security or discovery if this moves towards the cloud.

By assessing your computer data just before moving, you’ll are able to get the hero from the migration project. Should you choose this right, you’ll have a massive impact on the efficiency and security of the business.

For users, it’ll turn it into a lot simpler to locate information.

For This admins, this means there’ll be less to handle also it makes understanding what to archive and delete simpler.

For security and compliance officials, it’ll mean massive time savings.

2. The significance of Office 365 Governance

Because there’s a lot functionality that produces Office 365, you’ll require a governance strategy in position to help keep everything functional. Comprehend the different apps available and just how they integrate with and make from one another is essential

Take Microsoft Teams, for example. The files for any Team come in the SharePoint site behind that Team. Due to this, it’s easy to migrate your old SharePoint sites, Lotus Notes, and so forth in to the Microsoft Teams atmosphere. That stated, you need to plan it and also have a structure in position to ensure that whenever you achieve this, you’re not faced with data sprawl and confused finish users who can’t discover the files they require.

Setting a workplace 365 governance strategy in position may also prevent…

content abandonment when employees leave or transfer to various departments.

duplication of content when all files aren’t stored inside a convenient location.

content clutter that will hamper your finish users from being employed as efficiently as you possibly can.

For Office 365 governance guidelines, click the link.

3. Continuously Encourage Adoption

How will you make sure that your finish users are likely to effectively adopt Office 365 software? Well, should you just present it for them with no plan or the proper of coaching, it’s almost going to be considered a failure. In the technical aspect, to improve the chances of the effective adoption you are able to:

  • Create and execute a number of pilot migrations for each one of the sources you’re moving from
  • Confirm and adjust your migration architecture according to your analysis
  • Validate any tools, scripts or dependencies you’re likely to use
  • Simulate the consumer acceptance process having a pre and post snapshot of the sample

Around the more person-focused aspect, getting training available which reflects how details are entering Office 365 is super important. That stated, working out alone isn’t likely to work. You are able to show finish users using OneDrive for Business, for example, however if you simply don’t demonstrate to them the way the application might help them get the job done, all you’re showing them is really a function they’ll bother using.

Consider “Train the Trainer” sessions. Have your IT admins learn where business processes now live, walk them through it, and obtain them educated to where they are able to educate their finish users.

Intending to move your org to O365? Read this publish for many good planning tips: Click To Tweet

It’s also wise to make sure to use your company units to build up measurable goals for training and adoption. Don’t take a look at training like a one-time project. The migration is really a one-time project, however the training and implementation ought to be a revolving project that keeps going and adapting alongside your business.

For additional on adoption, click the link.

In Conclusion

We all know relocating to Office 365 might appear daunting initially, but with the proper preparing in advance from it, the largest data migrations will go off with no hitch. Be sure that you measure the data prior to the migration, understand how to govern that data when you result in the move, and also have a rock-solid adoption plan in position to inspire your users to interact using the new software. Get these 3 factors lower as well as your transition to Office 365 will certainly be simpler!


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