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Well, 2017 originates and gone. We’ve altered out our calendars and will be ready to undertake 2012. Just kidding, nobody has calendars any longer. But, 2018’s here, and also at AvePoint we thought we’d have a look back at a few of the bigger tales, developments, and bulletins in the year that gave us the Iphone X, fidget spinners (paradise allow us to), and also the latest round of juice cleanses. But take it easy, given our profession, we’ll take a look at things via a technology lens.

Microsoft Teams, a platform for collaboration, as well as other features including voice, video, and conference calling abilities premiered worldwide in March of 2017 and rapidly grew to become a fundamental element of the Microsoft collaboration ecosystem.

Our Edmund White-colored authored an incredible article at about the time of Teams’ launch illustrating his preferences with some guidelines and tips. This is an excerpt from that publish.

Here’s what I love about Teams that helped me an earlier adopter:

  • Agility: Teams is definitely an random tool (just make sure choose good names for the Teams) but supported by effective, featureful items like SharePoint. The good thing is I recieve all of this within my pocket because of mobile integration.
  • It really works the way i work: Transparent software promotes team connectedness and culture
  • It enables for multiple synchronised conversations which allows us to exercise loud for greater transparency.
  • The collaboration process has become a company asset which builds institutional understanding and redundancy.
  • The majority of my communication and artifacts have reached just one funnel so my teams don’t feel lost searching for information and collateral.
  • Teams helps me drive global connectedness and growth. We are able to standardize faster and may pivot faster globally which will help us maintain our leadership position on the market.

Final suggestion: Make certain you apply the reply at the end left of the conversation rather of beginning a brand new conversation while using major at the end from the screen. Should you start a lot of conversations, it will get confusing because they’ll be reordered by newest. Keep replying to help keep all of your ideas on the subject manufactured.

When Teams came in this area, some felt it produced some functionality overlap, or redundancy with tools which were already available, for example Office 365 Groups. Due to this, Loryan Strant (@Loryan_Strant) authored a brilliant piece for AvePoint outlining how you can effectively deploy both, quarrelling that the direct comparison of these two isn’t always fair. The publish grew to become our most read posts ever. Here is an excerpt from that piece.

In fact developing a new Team is the greatest and easiest approach to take, but it is not really possible if you’ve already invested amount of time in building your Office 365 Groups. If, however, the quantity of purchase of your workplace 365 Group content is that not great, you are able to shuffle several things around to create that actually work.

Within my personal expertise, I’d three existing Groups with OneNote content, files, and emails. In just certainly one of individuals three instances was there any Planner content. All I merely needed to do for the other content was:

  • Slowly move the files towards the appropriate funnel folder produced
  • Slowly move the OneNote pages towards the appropriate section produced
  • Determine how to handle the Planner tasks and buckets

Fortunately there weren’t that lots of therefore we by hand re-produced them. But, it is not always practical inside a bigger organization or with users who’re less knowledgable.

It’s important when thinking about the deployment of Office 365 Groups versus Teams that people think about it before “going viral.” While these technologies allow finish users to merely press a control button and obtain going, we have to bare this behavior under control without stifling it.

We have to ensure these key areas are covered:

  • Governance
  • Security
  • User education
  • Data management (duplication and versioning)
  • Lifecycle

Rather of pitting Office 365 Groups vs Teams, the 2 together provide a very effective disruptor in the manner make certain every day. However, we want think them through to make sure that the disruption results in a positive outcome and improved consumer experience, not confusion and frustration.

Like a takeaway, we’ve come up with a 1-sheet of points to consider when moving out Teams.

2017 saw its great amount of much talked about data breaches – most particularly was this summer’s data breach at Equifax, certainly one of America’s largest credit reporting agencies. For the reason that breach, the sensitive information of nearly 150 million Americans was compromised, leading many to (still) question large corporations’ data security competency.

Breaches such as this can rattle nerves. It’s pretty frightening stuff honestly. If there’s one advantageous outcome from instances like the Equifax breach, like every disaster, it’s that individuals tend to be more conscious of such types of attacks and may better prepare to safeguard themselves later on. Our Dana Simberkoff authored a great piece this season within the wake from the Equifax breach about understanding your computer data and, by extension, your computer data security. Here is an excerpt from it.

“Over the path of the final couple of years, innovation in technologies have truly faster in a breakneck pace, presenting a far more complex and quickly evolving ecosystem to safeguard and more data than has have you been managed before.

Increasingly more applications and transactions happen over the internet, the cloud is totally altering our perception of a “perimeter” around which we are able to build protective walls, worker mobility is redefining the IT landscape and private worker devices of “Shadow IT” are actually becoming enterprise IT.

Security isn’t always about peace of mind in the standard sense. Sturdy mitigating risk at some cost, also it can be costly! Which means that even without the metrics, we tend to pay attention to risks which are familiar or recent.

Regrettably, this means that we’re frequently reactive instead of positive also it does become necessary for know how data, people, and placement weave together to produce patterns — negative and positive — across and in your organization. Only by comprehending the data you possess, are you able to effectively safeguard it! Monitoring websites and web applications for potential hacks and exploits has become as the norm as virus checking.

However, sleep issues of this gold coin is this fact often leads some organizations to incorrectly depend on their own existing checking technologies. It’s important to bear in mind that many pricey breaches originate from simple failures not from attacker resourcefulness, because it seems might have been the situation using the Equifax breach.

Whether via a web exploit, social engineering or perhaps a phishing attack, every company has a minumum of one individual who will click anything, so creating a layered method of security becomes critical in working with particularly sensitive data.

Even without the security education or experience, people (employees, users, and consumers) naturally make poor security decisions with technology. Which means that systems have to be simple to use safely and hard to make use of insecurely.

This can be a critical point and most likely among the single largest possibilities for security programs to become revamped. Allow it to be simpler for the finish users to complete the best factor compared to wrong factor. Particularly, create policies, rules, also it controls which make good sense making it simpler for the finish users to complete their jobs effectively using the systems and controls that you would like these to use.”

Office 365 Groups were another hot subject from your newest year passed by. Groups were considered polarizing by a few — preferred among some, tolerated by others. There have been a great deal of updates, features, and knowledge generally that arrived on the scene in 2017, and confusion over when you should use what was point of interest of numerous folks.

Regardless of the myriad the nooks and crannies contained within Groups, the bottom line is not to be overwhelmed. At AvePoint, we authored a number of pieces on when you should use what, together with a great piece by Shyam Oza, which broke lower when and how to make use of Office 365 Groups. Here is an excerpt from that publish.

Adoption is difficult and Working Out When You Should Use What’s Frustrating.

With Microsoft’s introduction of Groups, there’s been lots of confusion on how to use Office 365 Groups and around when you should use what. To begin, let’s take that complex subject and simplify it – adoption is difficult. From SharePoint Server towards the latest Microsoft ‘office’ 365 choices, adoption is difficult! That conversation and sentiment hasn’t altered in additional than fifteen years.

Office 365 Groups connects your company with six different communication tools: SharePoint, Yammer, Teams, OneDrive for Business, Skype for Business, and Outlook. With all of these power tools available, it may be pretty challenging know which tool to make use of when. We’ve come up with a fast three-step mental exercise you are able to walk-through any time you have to generate a message a piece, whether it’s to some teammate or even the entire company.

When Do I Use What in Office 365 Groups

When deciding which Office 365 tool to make use of the very first step to consider is how big your audience. Consider the number of people you need to send your message to.

Large Audience

The next tools are meant for contacting and across large audiences.

SharePoint

SharePoint is made to assist you to share information. SharePoint houses your documents and files, and enables you to communicate and collaborate in it with everybody inside your organization. You should use SharePoint to collaborate on the document or file with anybody in order to share an business chart together with your company.

Yammer

Yammer is made to broadcast messages for your entire organization and begin a business-wide conversation. You are able to ask an entire department for feedback on the pressing issue or distribute a business poll.

How to use Groups in Office 365

AvePoint Yammer thread by having an announcement being broadcast towards the largest audience, the whole company.

Small Audience

The next tools are meant for communication having a select few of peers and colleagues at the office or on the run.

Teams

Teams is made to assist you to communicate inside a group on the focused funnel and subject. Teams is great for any small audience since you can directly communicate and share information while keeping a discussion history, that will enable your team develop its collaboration.

OneDrive for Business

OneDrive for Clients are an individual content repository that enables you to definitely share information for example documents and files with individuals you invite. OneDrive for Business is made to behave like SharePoint, but on the more personal level.

Skype for Business

Skype for Business is made for live chat sessions among small groups to facilitate collaboration. Talk one-on-one or in a tiny group to promote your message.

Any Audience

When you are searching for any tool that may deliver your message, regardless of what size your audience is, traditional fashion e-mail works.

Outlook

Outlook is made for delivering discrete messages to 1 person in order to the whole company. Send a individual follow-up e-mail or evangelize a brand new initiative company wide.

Well, hopefully you enjoyed our appreciate everyday a really busy 2017. At AvePoint, we’re happy to see what 2018 brings. If 2017 is any suggestion, get ready for another eventful year in the realm of tech. At AvePoint, we’ll be around along with you all the way. Return all year round for original, informative content out of your buddies in the Microsoft Cloud Expert!